HIM Document Imaging Tech, Full Time, Days

University of Maryland Medical System; Baltimore (MD); On-site; USD 23,419 - 30,954; Full time

Job summary

The University of Maryland Medical System is seeking a dedicated individual responsible for document imaging and quality review within the medical record department in Baltimore, Maryland. Candidates must have one year of experience in a healthcare setting. The role includes preparing and scanning patient charts, ensuring timely completion of documentation, and maintaining quality standards.

The pay range for this position is $17.00-$22.47 per hour, and all applicants' information will be kept confidential according to EEO guidelines.

Qualifications

• One year of experience in a hospital medical record department.
• Previous experience in quality analysis or similar position preferred.

Responsibilities

• Retrieve and process patient charts from care areas.
• Prepare charts for scanning and indexing.
• Perform quality reviews for scanned documents.
• Ensure proper completion of death certificates according to regulations.
• Maintain productivity and quality standards.

Skills

Document imaging

Quality analysis

Attention to detail

Education

High school diploma or equivalent

Job description

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas.

Prepares charts for scanning and indexing.

Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible.

Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations.

Acts in the capacity of other non‑professional positions within the department when needed.

Principal Responsibilities and Tasks

• Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
• Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjusts those that are not.
• Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN) and the correct document location within the EMR. Assigns each document to the correct document type and verifies that bar‑coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents, performs the splits and merges correctly, and appends and inserts pages/documents when and where appropriate, according to UMMS indexing guidelines.
• Reviews assigned electronic work lists daily and ensures timely processing of all work items on the work lists.
• Validates completion and submits death certificates in accordance with state regulations. When needed, facilitates completion of the death certificate by the appropriate physician. Communicates with funeral homes and coordinates the release of remains.
• Performs technical processing tasks to include Release of Information coverage.
• Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.
• Communicates any issues or concerns to the Team Leader or appropriate up‑level timely and with clear detail. Assists in training new staff.

Education

• High school graduate or equivalent required.

Experience

• One year performing document imaging in a hospital medical record department. Previous experience in a hospital medical record department or similar medical office setting with additional experience in quality analysis or a similar position.

Licensures/Certifications

• None

Compensation

Pay Range: $17.00-$22.47

All your information will be kept confidential according to EEO guidelines.