HIM ARCHIVE COORDINATOR |HEALTH INFORMATION MANAGEMENT |FULL-TIME DAY SHIFT (24691)

Bergen New Bridge Medical Center; Paramus (NJ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Paid time off

Tuition reimbursement

Continuing education

Job summary

Bergen New Bridge Medical Center is seeking a HIM Archive Coordinator to support medical record processing, scanning, and reconciliation. You will handle IP/ED/LTC/OP records, ensure accurate indexing, and coordinate with the archive vendor for record shipments and storage.

Excellent organizational skills and EMR experience are essential. Responsibilities include prioritizing tasks, maintaining patient confidentiality, and assisting clinical staff as needed while adhering to department standards

Qualifications

• EMR systems experience required.
• Proficient in Microsoft Office and general computer skills.
• Excellent oral and written communication skills.

Responsibilities

• Process and reconcile discharged encounters across hospital units.
• Demonstrate competency in medical record analysis for IP/ED/LTC/OP/SSS; assist with chart scanning, indexing, and quality review.
• Use Paragon and OneContent; prioritize work to meet productivity targets.
• Reconcile, box, and store records, including coordinating with archive vendor.
• Assist physicians or clinical staff and ensure proper chart handling.

Skills

EMR experience

Microsoft Office

Communication skills

Education

Bachelors in Health Info Mgmt.

Job description

Job Category: Administrative/Clerical

Requisition Number: HIMAR009664

• Posted : October 23, 2026
• Full-Time
• On-site

Locations

Showing 1 location

New Jersey CPB
Paramus, NJ 07652, USA

Description

Join Our Team at Bergen New Bridge Medical Center!**

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, Bergen New Bridge Medical Center is looking for a HIM Archive Coordinator.

Principal Duties and Responsibilities

Pick up and reconciliation of all discharged encounters throughout Hospital units pursuant to assigned schedule

Demonstrates competency in the medical record analysis process for IP, ED, LTC, OP and SDS encounters and assists with all patient types as needed and directed by management including chart scanning, prepping, indexing, and quality review.

Demonstrates ability to use computer applications e.g. OneContent, Paragon proficiently

Demonstrates an ability to prioritize work and meet productivity requirements as directly and outlined by management.

Retrieves medical record documentation for patient care

Place like documents in the appropriate order for scanning

Accurately assemble LTC Records

Review each record for poor original documents

Knowledge of prepping and scanning medical records in order to coordinate staff and appropriate workflows.

Reconcile and box records being sent to our archive vendor, including accessing the archive portal to request records to be picked up or requesting records to be delivered when in need for ROI and Internal Audits.

Reconcile, log and box all medical records scanned from previous month to be placed in our store room to be shredded after 30 days from the last day of previous month, it included transporting the boxes to building 8-6, and then placing paper charts in tote containers at the end of the month to be shredded by the vendor. The person would need to be able to lift boxes with records to be transferred to store room.

Process and merge medical records reported as duplicate, by reviewing medical information in both Paragon and OneContent to make sure merged MRNs accordingly.

Demonstrate ability to assist physicians or other clinical staff

Performs duties in accordance with established procedures, protocols and department standards

Correctly identify and Inpatient, Outpatient & Emergency room record

Basic knowledge of scanning process, assuring scanned documents are legible.

Demonstrate the ability to reconcile charts delivered to HIM via the appropriate list

Participates in departmental and organizational performance improvement activities.

Adheres to the organizational Code of Conduct and Ethics which outlines collaborative work, professional demeanor, and the ability to understand the mission, vision, and values of BNMBC while respecting patient privacy, confidentiality, and care.

Maintain patient, medical record, department and employee confidentially at all times.

Minimum Knowledge and Skills Required

EMR Experience

Microsoft Office/Computer proficient

Excellent oral and written communication skills

Certification, Registration, or Licensure Required

AHIMA certification preferred.

Salary commensurate with experience within posted range

$40,000-$60,000/ Year

We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans. We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays. Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

Qualifications

Education

Required

Bachelors or better in Health Info Mgmt.

Licenses & Certifications

Required

Equal Opportunity Employer
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