HIM Analyst - Willingboro - FT (1st Shift)

Virtua Health

Willingboro Township (NJ)

On-site

USD 23,000 - 39,000

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

403(b) retirement plan

Paid time off

Paid sick leave

Short-term disability

Long-term disability

Life insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health is seeking a Records Integrity Specialist to prep, scan, index and audit clinical documents. You will support electronic health record documentation, identify deficiencies, and assist physicians with EHR completion while protecting patient confidentiality.

Responsibilities include demographic validation, queue management in Epic and OnBase, and ensuring compliance with DOH, CMS and Joint Commission guidelines, with secure handling of both paper and electronic records.

Qualifications

2 years of medical office experience or equivalent in education.
Strong knowledge of medical record format.
Ability to operate in a Windows environment and use EHR systems.
Detail-oriented with high accuracy and quality control.

Responsibilities

Capture paper records into the document management system (OnBase) and manage electronic images in OnBase and Epic.
Assess scanned images for accuracy and monitor index queues and scanning equipment.
Process Epic In-basket work queues and Release of Information requests.
Ensure demographic accuracy and manage patient merges/duplicates in Epic.
Analyze documentation and assign deficiencies to physicians for timely completion.
Provide guidance to physicians on completing deficiencies.
Validate deficiencies on incomplete records and notify physicians as needed.
Monitor completion of medical records and issue suspension letters when required.
Verify data interfaces and escalate discrepancies as needed.
Assist with unbilled Accounts Receivable and reconcile paper records with hospital census.
Maintain secure paper record storage and perform final QC before destruction.
Ensure workflow to QA queues for audits and disclosures per regulations.

Skills

Medical office experience

Detail-oriented

Teamwork

Communication skills

Education

AAS in HIM

High School diploma or equivalent

Tools

OnBase

Epic EHR

Scanning hardware

Job description

Job Summary

Protects and maintains the security and confidentiality of patient data and medical information.

Working Hours

Monday - Friday: 7:30am-4:00pm

Position Summary

Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients' legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Position Responsibilities

Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scanning equipment according to procedure for optimal performance.
Responsible for daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
Performs analysis of documentation and accurately assigns physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
Provides assistance, education and guidance to physicians/providers for completion of any deficiencies.
Responsible for validating accuracy of physician/provider deficiencies on incomplete medical records, identifying and notifying physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.
Monitors timely completion of medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies.
Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files, and communication workflows within Epic in order to resolve issues, performs corrections of registration data of patients' post discharge and escalates as appropriate.
Reconciles paper medical records with hospital census to ensure receipt of all patient records.
Maintains paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Performs final quality control review of paper documents prior to destruction.
Ensures flow of clinical documentation to appropriate work queues for internal and external audits.
Performs and participates in quality audits and reviews. Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable regulations and guidelines.

Position Qualifications Required

2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).
Strong Knowledge of medical record format
Ability to perform computer functions in a Microsoft Windows environment.
Ability to be detail-oriented and perform tasks at a high level of accuracy.
Ability to make sound decisions and demonstrate teamwork skills.
Demonstrates strong verbal and written communication skills; customer service focused.
Ability to operate scanning hardware preferred.

Previous Experience In a Hospital HIM Department Preferred.