HIM Analyst - Voorhees - PT (1st Shift)

Virtua Health; Voorhees Township (NJ); On-site; USD 26,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental and vision insurance

403(b) retirement plan

Paid time off

Job summary

Virtua Health, serving South Jersey, seeks a part-time Health Information Management (HIM) document imaging specialist. The role focuses on capturing paper records, indexing, and ensuring quality for Epic and OnBase systems.

You will support patient data integrity and assist physicians with deficiencies in the electronic health record. Responsibilities include scanning, indexing, and quality audits, plus coordinating with departments to maintain the Legal Health Record.

Qualifications

• 2 years of medical office experience required.
• Strong knowledge of medical record formats.
• Ability to use Microsoft Windows environment.
• Detail-oriented with high accuracy.
• Sound decision making and teamwork ability.
• Excellent verbal and written communication; customer focus.
• Experience operating scanning hardware preferred.
• Previous HIM department experience preferred.
• Experience with electronic health record systems preferred.
• Knowledge of medical terminology preferred.
• High School diploma or equivalent required.

Responsibilities

• Capture paper records into OnBase and manage images in Epic.
• Monitor image quality and index queues for accuracy.
• Handle Epic In-basket queues for MyChart and releases.
• Verify demographic information and patient merges in Epic.
• Analyze documentation to assign deficiencies for regulatory completion.
• Educate physicians on deficiency completion.
• Validate deficiencies and notify physicians for suspension when needed.
• Monitor chart completion and issue suspension notices per bylaws.
• Validate interfaces to ensure accurate data in EHR.
• Support unbilled accounts and assist AR goals with data corrections.
• Maintain paper records storage and security.

Skills

Attention to detail

Communication skills

Teamwork

Customer service oriented

Decision making

Education

High School diploma or equivalent

Tools

Microsoft Windows

OnBase

Epic EHR

Job description

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life‑changing care, or something in‑between – we are your partner in health devoted to building a healthier community. If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet‑recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment. In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well‑being of the community. That means bringing life‑changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location: Voorhees - 100 Bowman Drive Remote Type: On‑Site Employment Type: Employee Employment Classification: Regular Time Type: Part time Work Shift: 1st Shift (United States of America) Total Weekly Hours: 20 Additional Locations: Job Information: Schedule: Monday 8a-4:30p, Thursday 8a-12p, Friday 8a-4:30p

Job Summary

Protects and maintains the security and confidentiality of patient data and medical information. Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patient’s legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Position Responsibilities

• Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
• Assesses all scanned images against accuracy and quality requirements, monitors manual index queues of unassigned images and maintains scanning equipment according to procedure for optimal performance.
• Responsible for daily monitoring and completion of Epic In‑basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
• Ensures accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
• Performs analysis of documentation and accurately assigns physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
• Provides assistance, education and guidance to physicians/providers for completion of any deficiencies.
• Responsible for validating accuracy of physician/provider deficiencies on incomplete medical records, identifying and notifying physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.
• Monitors timely completion of medical records and sends suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
• Validates multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; reports and escalates discrepancies.
• Assists with monitoring and tracking unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter‑departmental shared files, and communication workflows within Epic in order to resolve issues, performs corrections of registration data of patients’ post discharge and escalates as appropriate.
• Reconciles paper medical records with hospital census to ensure receipt of all patient records.
• Maintains paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained.
• Performs final quality control review of paper documents prior to destruction.
• Ensures flow of clinical documentation to appropriate work queues for internal and external audits.
• Performs and participates in quality audits and reviews.
• Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable regulations and guidelines.

Position Qualifications

• Required Experience: 2 years of medical office experience required.
• Strong Knowledge of medical record format.
• Ability to perform computer functions in a Microsoft Windows environment.
• Ability to be detail-oriented and perform tasks at a high level of accuracy.
• Ability to make sound decisions and demonstrate teamwork skills.
• Demonstrates strong verbal and written communication skills; customer service focused.
• Ability to operate scanning hardware preferred.
• Previous experience in a hospital HIM department preferred.
• Previous experience with an electronic legal health record system preferred.
• Knowledge of medical terminology preferred.
• Required Education: High School diploma or equivalent.

Hourly Rate

Hourly Rate: $18.89 - $27.81 The actual salary/rate will vary based on applicant’s experience as well as internal equity and alignment with market data.

Benefits

• medical/prescription, dental and vision insurance
• health and dependent care flexible spending accounts
• 403(b) (401(k) subject to collective bargaining agreement)
• paid time off, paid sick leave as provided under state and local paid sick leave laws, short‑term disability and optional long‑term disability
• colleague and dependent life insurance and supplemental life and AD&D insurance
• tuition assistance
• an employee assistance program that includes free counseling sessions

Eligibility for benefits is governed by the applicable plan documents and policies.

Be Well, Get Well and Stay Well That's our mission. We’re dedicated to offering the best quality care through our extensive range of services and facilities. Our doctors, clinical practitioners, and administrative staff are a respectful, caring team of professionals committed to providing world‑class quality healthcare. We continually work to be your premier choice of health and wellness in South New Jersey.