HIM Analyst

TALENT Software Services; Morristown (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

TALENT Software Services is seeking a HIM Analyst to validate, process, and send copies of medical records across multiple facilities. The role ensures timely, accurate releases and top-tier customer service.

Responsibilities include verifying authorizations, handling calls, logging releases in ROI tracking, protecting electronic media, and processing in-person requests. RHIA or RHIT certification is required and prior ROI experience is preferred.

Qualifications

• Minimum two years of experience in a healthcare setting with electronic medical record systems.
• Ability to work independently, multitask, and maintain a positive attitude.
• Excellent verbal communication skills.
• Ability to sit for long periods.
• Must manage a high volume of incoming calls.
• RHIA or RHIT certification is required.

Responsibilities

• Verifies authenticity of all authorizations prior to execution focusing on core elements of an authorization.
• Courteously answers the telephone for internal and external customers.
• Retrieves, sorts and stamps all incoming mail in preparation for logging and invoicing; retrieves faxes and places the faxed documents with the daily mail.
• Logs all release of medical information in the ROI tracking system indicating the requestor, address, date sent, and document type.
• Password protects all electronic media and certifies medical records as requested/needed.
• Processes in-person requests during hours of operation; accepts and logs payments and validates identity.
• Processes incoming checks and validates the medical record in printed or electronic form prior to final release.
• Tracks and orders office supplies for the department.
• Forwards questionable release of information requests to HIM Supervisor prior to any release of information.

Skills

Critical thinking

Verbal communication

Multi-tasking

Independent worker

Education

RHIA or RHIT certification

Tools

ROI tracking system

Job description

Job Summary:

The HIM Analyst is tasked with the responsibility of validating, processing and sending copies of medical records for all facilities, including Medical Group, Primary Care Partners and Health Partners. Is responsible for processing all releases in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service.

Job Responsibilities:

• Verifies authenticity of all authorizations prior to execution focusing on the core elements of an authorization.
• Courteously answers the telephone for both internal and external customers.
• Retrieves, sorts and stamps all incoming mail in preparation for logging and invoicing. Retrieves faxes and places the faxed documents with the daily mail in chronological order in preparation for processing.
• Logs all release of medical information in the ROI tracking system to indicate the requestor, address, date sent, and the type of documents sent.
• Password protects all electronic media. Certifies medical records as requested/needed.
• Process in person requests during hours of operation, accept and log payment (cash, check, credit card) as well as validate identity.
• Process incoming checks and validates the medical record in either printed or electronic media form prior to final release.
• Tracks and orders office supplies for the department.
• Forwards all questionable requests for release of information to HIM Supervisor prior to any release of information.

Required Skills & Experience:

• Minimum two (2) years of experience in a healthcare setting working with electronic medical record systems.
• Must be able to work independently, exercising critical thinking and demonstrating a high tolerance for task interruption, the ability to multi-task, all the while maintaining a positive helpful attitude.
• Excellent verbal communication.
• Must be able to sit for long periods of time.
• Must be able to manage a large volume of incoming calls for the entire shift.

Preferred Skills & Experience:

• Experience in release of information.

Schedule Notes:

Monday - Friday 8:30am- 4:30pm Must have RHIA or RHIT certification.