HIL Clinical Lab Coordinator.

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

This position is responsible for communication between HIL and Transplant Teams regarding patient samples, orders, results, and reports. This role requires experience with EPIC, HistoTrac, Unet, and NMDP software, and 3-5 years of HLA laboratory experience.

Excellent organizational, oral and written communication skills are required, with a collaborative mindset to ensure accurate testing and timely documentation within the transplant program.

Qualifications

• 3–5 years of HLA laboratory experience.
• Excellent organizational, oral and written communication skills.
• Proficient with EPIC and histocompatibility software.

Responsibilities

• Maintains communication with the transplant Program via Phone/Email/TEAMS.
• Ensure that all testing and sample related questions are followed up and resolved.
• Responds to inquiries regarding result status.
• Maintains UNOS Active waitlist in HistoTrac.
• Maintains NMDP form submission for form 22/form 117.
• Monitor the monthly waitlist batch uploads.
• Assist in maintaining UNOS Database for TIEDI and HLA verification.
• Assist in maintaining NKR database for Unacceptable listing and HLA typing.
• Assist in ordering and reporting virtual crossmatches.
• Contribute to HIL test analysis, review, signoff, and reporting.
• Contribute to QC and PT reviews and proper documentation.
• Participate in patient/donor selection meetings as needed.

Skills

Data analysis

Oral and written communication

Organizational skills

Team collaboration

Tools

EPIC

HistoTrac

Unet

NMDP

UNOS

TIEDI

Job description

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: HLA Lab

Job Summary

This position is responsible for communication between HIL and Transplant Teams Regarding Patient Samples, orders, Results, and Reports. This position should demonstrate appropriate experience and knowledge to utilize EPIC, HistoTrac, Unet, and NMDP, and other Histocompatibility Lab software. Excellent organizational, oral and written communication skills, and 3-5 years of HLA Laboratory Experience required.

KEY RESPONSIBILITIES

• Maintains communication with the transplant Program via Phone/email/TEAMS
• Ensure that all testing and sample related questions are followed up and resolved.
• Responds to inquiries regarding Result status
• Maintains UNOS Active waitlist in HistoTrac
• Maintains NMDP form submission for form 22/form 117
• Maintains communication with Biotouch,and monitor the monthly waitlist batch upload.
• Assist in maintaining UNOS Database for TIEDI, Unacceptable updates, and HLA verification.
• Assist in maintaining NKR database for Unacceptable listing, and HLA Typing entering or verifying
• Assist in ordering and reporting virtual crossmatches.
• Contribute to HIL test Analysis, Review, signoff, and Reporting.
• Contribute to QC and PT reviews, and proper documentation.
• Participate in patient/ Donor selection meetings as needed.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• Data Analysis: Possesses sufficient fundamental proficiency to successfully demonstrate data analysis in practical data analysis applications of moderate difficulty. Navigates within established technology environments to locate, validate, extract, and format data for data analysis. Able to modify and run queries and standard reports from data tools and provide to users. Can identify data values and data sources. Is familiar with data modeling. Can interview business customers to elicit data requirements and understand the relationships between data items.
• Quality Assurance: Has provided continuous analysis and evaluation of assignment work processes, constantly striving for improvement in the way tasks and activities are accomplished by questioning their value to the process and contributing creative solutions. Has participated in the process of establishing, communicating, and monitoring standards for quality and excellence. Demonstrates the ability to work on and improve a current business process, product, or service.
• Equipment Maintenance: Possesses sufficient fundamental proficiency to successfully demonstrate the ability to maintain equipment, products, or systems in practical applications of moderate difficulty. Assures that parts inventory is sufficient.
• Diagnostic Testing: Demonstrates proficiency of diagnostic testing in practical applications. Possesses sufficient knowledge, training, and experience to be capable of successfully delivering results.
• Mentoring & Coaching : Constructively trains and mentors others by providing positive direction and feedback. Has provided constructive suggestions to improve a situation. Knows how to remove roadblocks to success and always avoids judgments. Makes a concerted effort to pass on experiences and job information that can be learned easily.

Allied health is among the fastest growing occupations in healthcare today. This area can be defined as credentialed professionals who perform supportive, diagnostic, and therapeutic health care services to promote health and prevent disease in a variety of settings.

These areas are crucial to Vanderbilt Health's reputation for excellence in these areas that has made us a major center for patient referrals from throughout the Mid-South.

Each year, people throughout Tennessee and the southeast choose Vanderbilt Health for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.

Core Accountabilities

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional are