Higher Education Administrative Assistant I

The University of Rhode Island; Kingston (RI); Vor Ort; USD 35.000 - 38.000; Teilzeit

Zusammenfassung

The University of Rhode Island is seeking a Higher Education Administrative Assistant I to provide administrative support within the Political Science department. The role involves handling office operations, maintaining records, and assisting with student advising and scheduling of department activities.

Ideal candidates will have a high school diploma with IT training and experience with enterprise software, word processing, and spreadsheets.

Qualifikationen

• Ability to integrate information across application packages and generate concise reports.
• Working knowledge of general office practices, business arithmetic and business English.
• Experience with spreadsheets, databases, word processing and related software.
• Knowledge of higher education policies and procedures.

Aufgaben

• Prepare statistical statements, reports, and letters using enterprise software.
• Create queries in the college enterprise system (rosters, transcripts, reports).
• Schedule advising appointments and events for department chair and faculty.
• Maintain electronic and/or paper records for the department and respond to inquiries.
• Process student add/drop course requests and manage office schedules.

Kenntnisse

Information integration

Report writing

Office practices

Spreadsheets

Databases

Communication

Ausbildung

High school diploma with IT training

Tools

Enterprise software systems

Word processing

Spreadsheets

Databases

Jobbeschreibung

80 Lower College Road, Kingston, RI 02881

Higher Education Administrative Assistant I

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Information

Posting Number

Posting Number CS02340

Job Title

Job Title Higher Education Administrative Assistant I

Position Number

Position Number 13384

FTE

FLSA

Pay Rate

Pay Rate $25.21 - $27.24

Salary Range

Pay Grade Level GRADE 312

Position Type

Union

Union ESP-URI/NEARI (Educational Support Professionals)

Status

Status Calendar Year, Limited, Part-time

Restriction or Limitation Reason

Restriction or Limitation Reason Funding

End Date of Restriction or Limitation

Limited to 6/24/2028 due to funding

Department Information

Department

Department Political Science

Contact(s)

Jenna Visinho
Office of Human Resources
80 Lower College Road
Kingston, RI 02881

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location

Campus Location Kingston

Building(s)

Washburn Hall

Grant Funded

Duties and Responsibilities

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED :
Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.
To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.
To create and manipulate queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports, and other items.
To make classroom reservations utilizing the college’s event management system.
To convey basic pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To answer in-person, telephone or email inquiries for the academic department and respond appropriately.
To convey information to students regarding course offerings, courses of study, and academic policies and services.
To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required.

Required Qualifications

REQUIRED QUALIFICATIONS FOR APPOINTMENT :

KNOWLEDGE , SKILLS AND CAPACITIES : The ability to integrate information from one type of application package to another; the ability to generate accurate and concise written reports; a working knowledge of general office practices, business arithmetic and business English; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to understand and carry out complex oral and written instructions; a working knowledge of higher education policies and procedures as well as general office practices; and related capacities and abilities.

EDUCATION AND EXPERIENCE :

Education: Such as may have been gained through: graduation from a senior high school supplemented with training in computer information systems; and Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Work Hours

This position will be 20 hours per week. Schedule will be Monday through Friday between the hours of 8:30 a.m. to 4:30 p.m. Hiring manager will discuss further during interview process.

Posting Date

Posting Date 11/10/2026

Closing Date

Closing Date 11/19/2026