Administrative Assistant

University of Hartford; West Hartford (CT); On-site; USD 28,000 - 32,000; Full time

Job summary

University of Hartford seeks a detail-oriented administrative professional to support the Dean, Director, and Department Heads. You will handle confidential correspondence, maintain schedules, and streamline office procedures to improve efficiency and accuracy across the department.

Responsibilities include calendar management, meeting coordination, budget oversight with Banner, and ensuring compliant, timely reporting.

Qualifications

• Assists in implementing systems, processes and procedures.
• Provides confidential administrative support to leadership.
• Supports office operations and budget processes.

Responsibilities

• Provides timely and accurate administrative support to the Dean/Director/Department Head.
• Establishes and improves office procedures, files and computer systems.
• Maintains office supplies and equipment within budget.
• Maintains the Director/Department Head’s calendar and coordinates meetings.
• Uses Banner to help manage department budgets and prepare analyses.
• Performs other related duties as assigned.

Education

Associate’s Degree or two-year College

Job description

Assumes responsibility for implementing systems, processes and/or procedures as well as monitoring projects and providing administrative support to ensure the efficient and effective operations of the office. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range

Hiring Range Budgeted starting hourly rate is $20 to $23.35 per hour, depending upon experience

Key Responsibilities

• Provides timely and accurate administrative support to the Dean/Director/Department Head. Researches and assembles necessary background information to expedite written and/or oral response. Drafts and/or edits internal and external correspondence from draft to final form. Handles highly sensitive information with confidentiality and tact.
• Establishes, maintains and continually strives to improve office procedures, files and computer systems to support effective operations and/or realize efficiencies.
• Maintains office supplies, equipment and/or inventories, reordering as necessary and/or appropriate within established budgetary constraints.
• Maintains the Director/Department Head’s calendar, including making and managing appointments. Coordinates logistics associated with meetings, conferences, events and/or activities including, but not limited to, scheduling venues, inviting attendees, coordinating travel arrangements and/or preparing agendas or materials. Ensures post-event follow up actions are taken as necessary and/or appropriate.
• As required, utilizes Banner, the University’s database of record, to manage the department’s budget, making revisions and transfers as necessary and appropriate, in an effort to ensure prudent fiscal oversight. Maintains financial and budgetary records in compliance with established institutional data integrity standards as well as other related University policies and procedures. Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares and analyzes a variety of budget analyses and reports for the Dean/Director/Department Head.
• Performs other related duties as assigned.

Posting Number

PS1267P

Working Conditions

Normal office situation.

Education

Associate’s Degree or two-year College equivalent required.

Physical Effort

Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less

Special Skills

The ability to work effectively with diverse groups.

Required fields are indicated with an asterisk (*).

• What is the highest level of education attained?
  • GED
  • High School Diploma
  • Technical School, Certification or Apprenticeship
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Knowledge of a highly advanced professional discipline. (e.g., Ph.D, M.D., J.D., or equivalent doctoral degree required.)
• How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

200 Bloomfield Avenue
West Hartford, CT 06117