High-Volume Events Manager: 200+ Benefit Fairs/Year

Lantern; United States; Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Short & Long Term Disability

Life Insurance

401k with company match

Paid Time Off

Job summary

Lantern is seeking an Events Manager to own a high‑volume benefit fairs program and support internal events and our annual client conference. You will lead logistics, vendor coordination, staffing, and on‑site execution while building scalable systems and collaborating across Client Success, Member Marketing, and Growth Marketing Events teams.

The ideal candidate has 3+ years in large‑scale events, exceptional attention to detail, and a track record of delivering high‑quality member experiences

Qualifications

• 3+ years of experience managing high‑volume or complex events programs.
• Experience planning and executing internal corporate events including venue sourcing, logistics, and on‑site execution.
• Strong attention to detail with a process-first mindset; adept at checklists and timelines.
• Proficiency in coordinating cross‑functional teams across multiple internal stakeholders.

Responsibilities

• Own the end-to-end planning and execution of 200+ open enrollment benefit fairs annually, including logistics coordination, vendor management, staffing, and on‑site support.
• Build, maintain, and continuously improve scalable systems for the OE benefit fairs program—from swag shipments and ensuring events are fully staffed to post‑event reporting and learnings capture.
• Serve as the primary cross‑functional partner across Client Success, Member Marketing, and Growth Marketing Events to ensure each benefit fair meets client expectations and delivers consistent, high‑quality member experience.
• Manage internal corporate events handling venue sourcing, room assignments, logistics, budget tracking, run‑of‑show, and vendor coordination.
• Support execution of the annual client conference, contributing to logistics, attendee experience, and on‑site coordination.
• Maintain rigorous pre‑event documentation and lead post‑event debriefs to capture learnings, flag recurring issues, and drive continuous process improvement.
• Track and manage event‑level budget allocations across the OE program, flagging variances and ensuring spend stays on plan.
• Proactively manage event calendars, timelines, and internal project tracking in Monday.com, keeping all stakeholders aligned without requiring follow‑up.
• Develop creative activation ideas for our highest‑priority client benefit fairs. These will be experiential moments, branded touchpoints, and on‑site concepts that help Lantern stand out and elevate the member experience at our VIP clients.
• Partner with design and marketing teams on event materials, signage, and member communications as needed.

Skills

Event management

Cross-functional collaboration

Budget management

Attention to detail

Project management

Tools

Monday.com

HubSpot

Salesforce

Job description

Lantern is seeking an Events Manager to own a high‑volume benefit fairs program and support internal events and our annual client conference. You will lead logistics, vendor coordination, staffing, and on‑site execution while building scalable systems and collaborating across Client Success, Member Marketing, and Growth Marketing Events teams.

The ideal candidate has 3+ years in large‑scale events, exceptional attention to detail, and a track record of delivering high‑quality member experiences