High School Sub Finder Secretary

Edmond Public Schools; United States; On-site; USD 18,000 - 21,000; Part time

Job summary

Edmonds School District is seeking a High School Sub-finder Secretary at Santa Fe High School. The role oversees daily substitute coverage, answers calls, distributes materials, and handles front-desk inquiries. The position supports the principal and office staff in day-to-day operations.

The role is temporary/contract, 185 days per year, 7.5 hours per day, with hourly pay in the range of $12.99–$15.03, commensurate with experience.

Qualifications

• Ability to answer telephone calls, take messages, and route calls.
• Maintain sub files for teachers and prepare weekly substitute reports.
• Reception duties: greet students, parents, and visitors, distribute materials.
• Process forms for lunch eligibility and route to appropriate departments.
• Ability to file, type, and assist with clerical tasks as needed.

Responsibilities

• Make sure teachers and staff are covered daily and hourly; produce weekly substitute reports.
• Provide telephone support by answering, taking messages and routing calls.
• Receive monthly long-distance bills and prepare for administration.
• Distribute student handouts/flyers and respond to inquiries.
• Greet students, parents and visitors and provide information and materials.
• Handle lunch form collection and route for principal signature.

Skills

Telephone support

Office administration

Communication

Data entry

Records management

Multitasking

Education

High School Diploma or GED

Tools

Word processing

Spreadsheet

Email

Job description

• Position Type: Exec Assistants & Clerical/ High School Sub Finder Secretary
• Date Posted: 10/26/2026
• Location: SANTA FE HIGH SCHOOL
• Date Available: 11/05/2026

• Temporary/Duration of Need Contract
• 185 Days per year
• 7.5Hours per day
• Grade 30: $12.99- $15.03 an hour
• Title: High School Sub-finder Secretary
• Department: Office
• Immediate Supervisor: Principal

Job Goal: To provide substitutes for faculty and staff. To answer telephone calls and take messages; overseeing office aides.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. To make sure teachers and appropriate staff are covered daily andhourly.To do a weekly substitute report. To maintain sub filesfor teachers.
2. Provide telephone support by answering, taking messages and/orrouting calls.
3. To receive monthly long distance phone bill and prepare for theadministration office.
4. To distribute student handouts/flyers.
5. Receives students, parents and visitors in office providing assistance in answering questions, distributing materials and information.
6. To receive students free and reduced lunch forms. To prepare formsfor principals signature. To route to cafeteria and food service. To maintain tracking in computer.
7. To help file and type as needed.
8. Serve as intermediary between the newsletter parent and teachers.
9. Assist Athletic Director with various athletic scheduling concerns.
10. Other duties as may be assigned.

Length of Contract:

One hundred eighty-five (185) contract days. Salary commensurate with experience on the negotiated agreement of the SupportEmployees of Edmond (SEE).

Evaluation:

Performance of this job will be evaluated by the Principal in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).

SUPERVISORY RESPONSIBILITES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High School Diploma or General Education Degree (GED).

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, staff, parents, and the general public.

MATHEMATICAL SKILLS:

Ability to plan budgets and use the mathematical skills required to do so. Maintain accurate records and support documentation for projects under the supervision of the position.

REASONING SKILLS:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:

Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to apply knowledge of current research and theory. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to organize and chair or facilitate committees and meetings. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must be able to work in a high-stress, fast-paced environment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.