High School Secretary/Receptionist

Emporia Public Schools; Emporia (KS); On-site; USD 22,000 - 28,000; Full time

Job summary

Emporia Public Schools is seeking a MS/HS Secretary/Receptionist at Emporia High School. This 10-month, 8-hour-per-day position supports the district's office operations, answering calls, directing visitors, and coordinating communications with staff and families.

Starting pay is $16.22 per hour with additional compensation for prior work experience and education. Qualifications include a high school diploma, secretary experience, typing and filing skills, and proficiency with various computer

Qualifications

• High school diploma or equivalent.
• Experience as a secretary.
• Demonstrated typing and filing skills.
• Experience using various computers and computer programs.
• Desire to continue career improvement.
• Health and Inoculation Certificate on file in the Central Office.
• Such alternatives to the above qualifications as the board may find appropriate and acceptable.

Responsibilities

• Screen visitors and telephone calls, directing them to the appropriate person/department.
• Screen and route incoming mail.
• Prepare outgoing mail.
• Manage the automated substitute system which involves filling absences for all members of the teaching and support staff.
• Check students in or out as needed.
• Manage distribution of faculty and student parking permits.
• Obtain, gather, and organize pertinent data as needed.
• Maintain an orderly filing system.
• Supervise assistants and assist in training new employees.
• Make name plates with new teachers' names to put on classroom doors.
• Move telephones to appropriate rooms when teachers change rooms or new teachers come in.
• Take inventory of all office supplies in front office workroom.
• Update the locker book with new locker combinations for the coming year.
• Update various files in front office.
• Respect the confidentiality of records and information regarding students, parents, and teachers in accordance with accepted professional ethics, and state and federal laws.
• Strive to maintain and improve professional competence.
• Stay abreast of new technologies, data management and communication.
• Comply with legal and regulatory requirements as provided by state and federal law.
• Uphold and enforce board policy, administrative procedures, and school rules/regulations including but not limited to: Acceptable use of technology; Sexual and racial harassment; Child abuse reporting; Health and safety including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Maintain a safe and well-organized work area.
• Respond to change in a productive manner.
• Strive to communicate the positive aspects of our school program to the public in word and deed.
• Other duties as assigned by Head Secretary or Administrative Staff.

Skills

Typing skills

Secretary experience

Computer skills

Career development

Education

High school diploma or equivalent

Job description

• Date Posted: 10/20/2026
• Location: Emporia High School

This position works 10 months out of the year and is an 8 hour a day position, Monday- Friday.

Base hourly rate is $16.22 with additional compensation for past work-related experience and level of education.

Purpose: The MS/HS Secretary/Receptionist provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the MS/HS Secretary/Receptionist works closely with the staff and administration of USD 253.

Responsible to: Head Secretary and Principal

Payment rate: As established by the Emporia Board of Education

Qualifications:

• 1. High school diploma or equivalent.
• 2. Experience as a secretary.
• 3. Demonstrated typing and filing skills.
• 4. Experience using various computers and computer programs.
• 5. Desire to continue career improvement.
• 6. Health and Inoculation Certificate on file in the Central Office.
• 7. Such alternatives to the above qualifications as the board may find appropriate and acceptable.

Essential Functions:

• 1. Provide office and clerical support to assist with the efficient operation of the school district.
• 2. Ensure that all financial activities conform to district guidelines.
• 3. Communicate effectively with all members of the school district and community.
• 4. React to change productively and handle other tasks as assigned.
• 5. Appropriately operate all equipment as required.
• 6. Support the value of an education.
• 7. Support the vision and mission of USD 253.

Physical Requirements/Environmental Conditions:

• 1. Requires prolonged sitting or standing.
• 2. Occasionally requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials.
• 3. Occasionally requires stooping, bending, and reaching.
• 4. Must work in noisy and crowded environments.

General Responsibilities:

• Screen visitors and telephone calls, directing them to the appropriate person/department.
• Screen and route incoming mail.
• Prepare outgoing mail.
• Manage the automated substitute system which involves filling absences for all members of the teaching and support staff.
• Check students in or out as needed.
• Manage distribution of faculty and student parking permits.
• Obtain, gather, and organize pertinent data as needed.
• Maintain an orderly filing system.
• Supervise assistants and assist in training new employees.
• Make name plates with new teachers' names to put on classroom doors.
• Move telephones to appropriate rooms when teachers change rooms or new teachers come in.
• Take inventory of all office supplies in front office workroom.
• Update the locker book with new locker combinations for the coming year.
• Update various files in front office.
• Respect the confidentiality of records and information regarding students, parents, and teachers in accordance with accepted professional ethics, and state and federal laws.
• Strive to maintain and improve professional competence.
• Stay abreast of new technologies, data management and communication.
• Comply with legal and regulatory requirements as provided by state and federal law.
• Uphold and enforce board policy, administrative procedures, and school rules/regulations including but not limited to:
  • Acceptable use of technology
  • Sexual and racial harassment
  • Child abuse reporting
  • Health and safety including all precautions of the Bloodborne Pathogens Exposure Control Plan
• Maintain a safe and well-organized work area.
• Respond to change in a productive manner.
• Strive to communicate the positive aspects of our school program to the public in word and deed.
• Other duties as assigned by Head Secretary or Administrative Staff.