High School Secretary I at Lodi High School

Lodi Unified School District; Lodi (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

LODI UNIFIED SCHOOL DISTRICT seeks a High School Secretary I to provide clerical and secretarial support to the Assistant Principal, manage office workflows, and handle communications with staff, students and the public.

The ideal candidate will type 45 words per minute, prepare reports, maintain student and staff records, and coordinate meetings while maintaining confidentiality and professionalism in a busy school office.

Qualifications

• High school diploma or equivalent and secretarial/clerical experience preferably in a school environment working with students.
• Typing speed 45 words per minute from clear copy.
• Ability to compose correspondence and take minutes at meetings.

Responsibilities

• Relieve the supervisor of routine administrative detail; compose correspondence as directed.
• Type correspondence, reports and confidential material; take minutes at meetings.
• Schedule and coordinate meetings and appointments; screen visitors and sort mail.
• Maintain records and files related to students, class schedules, staff, attendance, budget and programs.
• Provide work direction to student workers and monitor workflow.

Skills

Secretarial skills

Record-keeping

English usage

Oral and written communication

Interpersonal skills

Office equipment operation

Education

High school diploma or equivalent

Tools

Typewriter

Copier

Computer terminal

Transcription equipment

Job description

Basic Function

Perform a variety of secretarial and clerical functions; coordinate school office activities; perform public relations and communication services for a High School Assistant Principal.

Job Description / Essential Elements

LODI UNIFIED SCHOOL DISTRICT

CLASS TITLE: HIGH SCHOOL SECRETARY I

Basic Function

Perform a variety of secretarial and clerical functions; coordinate school office activities; perform public relations and communication services for a High School Assistant Principal.

• Perform secretarial duties usually in support of a high school Assistant Principal, relieving the supervisor of routine administrative detail; independently compose correspondence as directed.
• Type a variety of correspondence, reports and other material including those of a confidential nature; take minutes at committee and group meetings.
• Schedule and coordinate meetings, appointments and conferences; screen visitors; open, sort and screen mail for administrator; distribute to appropriate staff.
• Prepare and process specialized forms, packets and information; maintain records and files related to students, class schedules, staff, attendance, budget and instructional programs.
• Prepare and maintain current list of students assigned to various activities.
• Compose, prepare and assemble materials including correspondence and summary reports; research, collect, compile and edit other reports, manuals and documents.
• Perform specialized duties involving the area assigned including clerical support to counseling, special events, discipline, maintenance, textbook and others.
• Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements.
• Communicate with students, staff, and the public and provide information related to District policies, regulations, school functions and programs; make decisions regarding procedural matters according to established guidelines.
• Operate a variety of office equipment including typewriter, copier, computer terminal, and transcription and communications equipment.
• Provide work direction and supervision to student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely and efficient manner.
• Perform related duties as assigned.

Knowledge And Abilities

KNOWLEDGE OF:

• School office terminology, practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer terminal and applicable software.

Ability To

• Perform and coordinate office, secretarial and clerical work.
• Learn, interpret, apply and explain school and District policies, rules and objectives.
• Work independently with little direction.
• Perform problem-solving tasks requiring independent judgment.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type at 45 words per minute from clear copy.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Maintain records and prepare reports.
• Work confidentially with discretion.
• Make arithmetic calculations quickly and accurately.
• Communicate effectively both orally and in writing.

Education And Experience

Any combination equivalent to: high school diploma or equivalent and responsible secretarial or clerical experience preferably in a school environment working with students.

Environment

WORKING CONDITIONS:

• Office environment.
• Constant interruptions.
• Excessive intermittent noise.

Physical Demands

• Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching.
• Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.

Board Approved 11/2/99

Requirements / Qualifications

Basic Functions

Perform a variety of secretarial and clerical functions; coordinate school office activities; perform public relations and communication services for a High School Assistant Principal.

• Perform secretarial duties usually in support of a high school Assistant Principal, relieving the supervisor of routine administrative detail; independently compose correspondence as directed.
• Type a variety of correspondence, reports and other material including those of a confidential nature; take minutes at committee and group meetings.
• Schedule and coordinate meetings, appointments and conferences; screen visitors; open, sort and screen mail for administrator; distribute to appropriate staff.
• Prepare and process specialized forms, packets and information; maintain records and files related to students, class schedules, staff, attendance, budget and instructional programs.
• Prepare and maintain current list of students assigned to various activities.
• Compose, prepare and assemble materials including correspondence and summary reports; research, collect, compile and edit other reports, manuals and documents.
• Perform specialized duties involving the area assigned including clerical support to counseling, special events, discipline, maintenance, textbook and others.
• Review and check documents for completeness, accuracy and conformance with applicable rules, regulations and procedural requirements.
• Communicate with students, staff, and the public and provide information related to District policies, regulations, school functions and programs; make decisions regarding procedural matters according to established guidelines.
• Operate a variety of office equipment including typewriter, copier, computer terminal, and transcription and communications equipment.
• Provide work direction and supervision to student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely and efficient manner.
• Perform related duties as assigned.

Education And Experience

Any combination equivalent to: high school diploma or equivalent and responsible secretarial or clerical experience preferably in a school environment working with students.

REQUIRED DOCUMENTS

• High School Diploma or Equivalent OR Associate's Degree OR Bachelor's Degree OR Higher Education Degree

AND

• Typing Certificate for 45 words per minute from clear copy.

SPECIAL REQUIREMENTS / CERTIFICATES

ATTACH TO APPLICATION per district standard: current typing certificate (within last 6 months) for 45 NWPM (5-minute test with 5 or less errors). Internet certificates will not be accepted. A practical job skills test may be administered as part of the interview process. If selected for the position, out-of-district applicants must be T.B tested and fingerprinted.

Comments And Other Information

EQUAL OPPORTUNITY EMPLOYER

NONDISCRIMINATION IN EMPLOYMENT

We do not discriminate against or tolerate the harassment of employees or job applicants on the basis of their actual or perceived sex, race, color, religion, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, or sexual orientation. Physically or mentally disabled employees or applicants may request reasonable accommodation.

Lodi Unified School District Maintains a Tobacco Free Workplace