High School Registrar

Fargo Public Schools; Fargo (ND); On-site; USD 36,000 - 52,000; Full time

Job summary

Fargo Public Schools in Fargo, ND seeks a detail-oriented clerical assistant to support the counseling office. You will process student records, schedule appointments for counselors, and help with communications.

The role emphasizes accuracy, privacy, and teamwork with diverse populations; requires three years of clerical experience and proficiency with Google Docs and district systems like PowerSchool.

Qualifications

• High School Diploma or GED.
• Minimum three years of clerical work experience.
• Strong computer skills, especially Google Docs.
• Experience working respectfully and collaboratively with diverse populations.
• Skilled in composition of letters, publications and reports.
• Demonstrated ability to take initiative to complete tasks.

Responsibilities

• Clerical support for counselors, scheduling and calendar management.
• Data entry and record maintenance using district software.
• Other duties as assigned by building principal.

Skills

Clerical

Records management

Communication

Education

High School Diploma or GED

Tools

PowerSchool

Job description

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Frontline Applicant Tracking - Fargo Public Schools

Position Purpose:Serves the counseling/administrative staff by processing and maintaining accurate school/student records and completing other tasks of the counseling office as requested.

Responsibilities

1.Clerical Support: performs work of a general office nature that assists with the smooth operation of the building.

Priority: Essential |Percent of Time: 50%

Examples of this work include:

• Schedules appointments, meetings, maintains calendars, etc. for counselors.
• Files paper and electronic records, memos, background checks, and other sensitive documentation.
• Answers routine phone inquiries, takes messages, routes calls.
• Records and transcribes notes for correspondence.
• Serves as the Records Retention Clerk for the building.
• Coordinates and processes college applications and transcripts for students.
• Assists the counseling and guidance department with creating and mailing correspondence, scheduling, and formats documents as requested.
• Assists with event coordination such as school registration, graduations, and student evaluations/assessments.

2.Data Entry: enters and updates information utilizing various software and the district's business management software.

Priority: Essential |Percent of Time: 35%

Examples of this work include:

• Responds to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status.
• Compiles and submits a variety of weekly, monthly and year-end reports as required.
• Processes withdrawals and sends out files to other schools as requested.
• Processes and maintains student records including but not limited to transcripts, grades, and transfer credits.
• Registers new students and requests and processes new student records.

3.Other duties as assigned.

Priority: Secondary |Percent of Time: 15%

Examples of this work include:

• Maintains TV monitor announcements.
• Serves as a back-up for other building level office staff and their duties as directed by the building principal; examples include student supervision, dispensing medication, and escorting visitors.
• Attends professional development training as needed and as required.

Minimum Qualifications

High School Diploma or GED.

Minimum three years of clerical work experience.

Strong computer skills, especially Google Docs.

Experience working respectfully and collaboratively with diverse populations.

Skilled in composition of letters, publications and reports. Must possess good grammar/spelling punctuation skills as well as editing and proofreading skills.

Demonstrated ability to take initiative to complete tasks.

Preferred Qualifications

Associates Degree in Business Administration or a similar field.

Experience workingat a secondary school in a clerical position.

Advanced knowledge and operational understanding of PowerSchool.

Why Fargo, North Dakota?

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The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.