High School Administrative Coordinator

Kamehameha Schools; Honolulu, Northern (HI, KY); On-site; USD 33,000 - 44,000; Part time

Job summary

Kamehameha Schools Kapalama Campus High School seeks an administrative coordinator to support the counseling department in Honolulu. This temporary role runs Monday through Friday, 10:00 am to 3:30 pm, providing essential admin support and helping manage calendars, documents, and travel arrangements.

Responsibilities include processing budgets and purchase orders, maintaining confidential files, assisting with HR processes for new hires, and coordinating department events.

Qualifications

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Ability to handle confidential information.
• Experience with budgeting and purchasing processes.
• Familiarity with KS policies and Hawaiian cultural practices preferred.

Responsibilities

• Provides general administrative support to different departments and coordinates calendars.
• Manages department calendars and schedules meetings/events.
• Receives and screens messages; provides information and responds to inquiries.
• Transmits, copies, and handles routine correspondence and filing.
• Oversees department budgeting, purchase orders, and monthly reconciliations.
• Maintains confidential files including HR/personnel and payroll records.
• Coordinates travel and department events; assists with HR for new hires.
• Serves as central contact for visitors and outside sources.
• Coordinates facility repairs and vendor communications.
• Trains and supports other administrative staff.

Skills

Communication skills

Organizational skills

Confidential information handling

Word processing (MS Word)

Spreadsheets (Excel)

Presentations (PowerPoint)

Training others

Hawaiian cultural commitment

Education

High School Diploma/Equivalent

Tools

Word processing software

Spreadsheets

Multimedia presentations

Job description

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!## Kamehameha Schools Kapalama Campus High School is looking for an administrative coordinator to help support our counseling department. This is a temporary position, working Monday - Friday 10am - 3:30pm.## # **Job Summary**Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.# **Essential Responsibilities****Administration*** Provides general administrative support to different departments.* Manages the calendar of department leaders and office space, scheduling meetings and events.* Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.* Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.* May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.* Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.* May handle and coordinate all HR related processes and documentation for new hires.* Communicates and provides information for visitors and outside sources.* Coordinates and arranges travel and helps plan all aspects of department events.* Assists in preparing reports needed by the department.* Provides back up to other administrative staff and cross trains.* Trains and assists other administrative support staff.* Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.* May serve as the central resources and file manager for all division correspond# **Position Requirements****Minimum Qualifications -** An equivalent combination of education and experience may substitute for the requirements listed.* High School Diploma/Equivalent.* Minimum of 3 years of administrative or directly related experience.* Ability to work flexibly.* Good written, verbal, and interpersonal skills.* Good organizational skills.* Ability to work with general office equipment.* Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.* Ability to handle confidential information.* Ability to train other administrative staff.* Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.**Preferred Qualifications*** Experience working in an educational setting.* Familiarity of KS organization including internal policies, procedures and practices.**Physical Requirements*** Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.* Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.* Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.**Working Conditions*** Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.* Work is typically conducted Monday through Friday at normal business hours.**Disclaimer**: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.For Internal Use Only: #LI-CARFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [e-mail] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. *Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.**KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.***Work Year****Pay Range**23.83 - 31.98 Hourly**Compensation and Benefits**Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.**Primary Location**Kapalama Campus**City, State**Honolulu, Hawaii