Help Desk Support

VIVA; Madison (WI); Hybrid; USD 45,000 - 70,000; Full time

Job summary

VIVA USA Inc is seeking an IT Help Desk II in Madison, WI. The role combines front-line support with Tier 2 tasks, focusing on Microsoft 365, Teams, and Intune. Candidates should have 3–5 years of help desk experience and be comfortable with on-site and remote work in a hybrid model.

The position emphasizes strong customer service, documentation, and knowledge base improvements. Onsite onboarding and periodic travel may be required.

Qualifications

• 3-5 years of help desk experience.
• Experience with Microsoft 365, Teams and Intune.
• Knowledge of Windows, Apple devices and mobile provisioning.

Responsibilities

• Serve as first contact for technical assistance via phone, email, or ticketing system.
• Document interactions in the ticketing system and update KB articles.
• Perform remote troubleshooting and guide users to resolve issues.

Skills

Customer service

Troubleshooting

Communication

Detail oriented

Teamwork

Tools

Microsoft 365

Teams

Intune

Windows 11

iOS devices

Job description

Hybrid schedule requiring at least 50% onsite work, generally alternating one week onsite and one week remote. Additional onsite work may be required to meet business needs, including during otherwise scheduled remote weeks. Initial onboarding will be onsite for the first two to three weeks.

IT HELP DESK II

Under the general supervision of the Client Engineering Desktop Supervisor, this position provides guidance and performs research for the management and administration of the Microsoft M365 application suite in the delivery of Microsoft solutions. This enterprise-wide responsibility includes the design and delivery of Microsoft solutions to meet business objectives, tenant technical requirements to create effective knowledge sharing, collaboration, and workflow solutions.

Project Details

This position combines help desk and Tier 2 support responsibilities as needed. Candidates must have a minimum of three years of relevant help desk experience and be well versed in troubleshooting, software deployments and installations, and established support practices and procedures.

The resource will rely on experience and judgment to plan and accomplish goals, resolve a variety of technical issues, and provide limited guidance to other support personnel. Strong problem-solving skills, initiative, and excellent customer service are required.

Responsibilities include using and reviewing existing knowledge base articles, identifying documentation gaps, and creating or updating articles to promote accurate, consistent support across teams.

Candidates must be able to lift computers and related equipment weighing up to 40 pounds.

Responsibilities

• Serving as the first point of contact for customers seeking technical assistance over the phone, via email and or through our ticketing system. This includes walk-ins.
• Documentation of all customer interactions within our ticketing system
• Performing remote troubleshooting through diagnostic techniques and pertinent questions.
• Manage tickets assigned in a timely manner.
• Determine the best solution based on the issue and details provided by the customer.
• Develop/modifying Knowledge Base documentation.
• PC and Mobile deployments, installation of software and assist customers with new devices.
• Image computers and complete post-image configuration
• Record events and problems and through resolution logs.

Requirements and Skills

• 3-5 years experience working in a help desk environment.
• Proven experience with the Microsoft 365 suite, Microsoft Teams and Microsoft Intune services.
• In-depth knowledge of computer systems and mobile devices.
• Proven experience as a help desk technician.
• Ability to diagnose and resolve basic technical issues.
• Proficient with iOS and iPadOS devices.
• Detail oriented and maintain confidentiality.
• Ability to work with minimal supervision.
• Customer-oriented and patient.
• Alternate weekly between on-site workand remote work

Top Skills & Experience

• A minimum of three years of experience providing support in a help desk environment.
• Hands-on experience supporting Windows 11, Microsoft 365, and Apple mobile devices.
• Familiarity with endpoint security practices.
• Excellent customer service, communication, and troubleshooting skills, with an emphasis on the customer experience.

Nice to Have

• Jira Service Management.
• Microsoft Teams, Microsoft Intune, and Microsoft Endpoint Configuration Manager.
• Scripting and automation techniques.
• Experience reviewing, maintaining, and contributing to knowledge base articles.

With the exception of being assigned to other locations as and where necessary for business requirements

Notes

This position follows a hybrid schedule requiring at least 50% onsite work, generally alternating one week onsite and one week remote. Additional onsite work may be required to meet business needs, including during otherwise scheduled remote weeks. Occasional (extremely rare) travel to other locations.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status