Help Desk Supervisor

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 71,000 - 87,000; Full time

Job summary

Stony Brook Medicine seeks a Help Desk Supervisor to oversee daily Shift operations, staff scheduling, and performance, ensuring timely resolution of IT issues across patient care systems.

You will monitor interfaces (Rhapsody, LIS, Oracle Cerner, OpenScape), follow SOPs for hardware troubleshooting, and coordinate escalations to IT groups as needed. A Bachelor’s degree and 5+ years in a Help Desk are required.

Qualifications

• Bachelor's degree verification is required (diploma or official transcript).
• Minimum 5 years' experience in a Help Desk/Service Desk environment.
• Knowledge of PCs, peripherals, printers and related devices in a network environment.

Responsibilities

• Oversee the activities of the Help Desk shift, including staff scheduling and coaching.
• Ensure information on problems is captured in the ITSM system for tracking.
• Monitor availability of electronic patient care systems and escalate issues as needed.
• Ensure staff follow SOPs for hardware troubleshooting and escalate to IT groups.
• Monitor Rhapsody, LIS, Oracle Cerner and OpenScape interfaces and connectivity issues.

Skills

Help Desk experience

Excellent communication

PCs and printers knowledge

Education

Bachelor's degree in Information Technology or related field

Job description

Job Description - Help Desk Supervisor (2602996)

Help Desk Supervisor

Position Summary

At Stony Brook Medicine the key responsibility of the Help Desk Supervisor is to supervise the day-to-day operations of their Help Desk shift staff. The supervisor monitors daily workflow to ensure timely and accurate resolution of problems reported to Help Desk. They should identify complex technical problems and manage resolution and escalation procedures to ensure that Information Technology services are available and downtime is minimized.

Duties of a Help Desk Supervisor may include the following but are not limited to:

• Oversee the activities of the appointed Help Desk department shift, including staff scheduling, training, counseling and monitoring.
• Ensure that shift staff obtain all necessary information regarding problems to our Information Technology hardware, software and applications, and records the details in the IT Service Management system for resolution and tracking.
• Monitor and ensure a high level of availability of our electronic patient care systems and resources at all times. Follow established procedures to elevate problems to the appropriate IT system support group or vendor. Report problems to the appropriate Information Technology departments and follow established downtime procedures. Notify and inform SBUH leadership regarding problems.
• Ensure that staff follow SOP to resolve problems with computer equipment, including PCs, laptops, printers, patient care carts, during shift and escalates to appropriate IT Support groups as necessary.
• Ensure that shift staff monitor all interfaces on Rhapsody Interface Engine, Lab Information System, Oracle Cerner and OpenScape consoles during shift, and are familiar with the SOP and procedures for resolving or escalating connectivity issues with these systems.
• Ensure that shift staff perform daily, monthly or quarterly scheduled procedures and maintenances. Provide reports to management on department activities on a regular and ad hoc basis. Review and ensure the periodic update of information in the departmental knowledge base and SOP.
• Work may require occasional physical activity such as moving equipment and the physical setup of equipment. This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, printers and fax machines.
• All other duties as assigned

Qualifications

Required Qualifications:

• Bachelor's degree in Information Technology or related field Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
• At least 5 year's of experience in a Help Desk, Service Desk or technical support environment
• Knowledge of PCs, peripherals, printers and their functions. Experience troubleshooting PCs, printers, mobile care carts and mobile devices in a network environment

Excellent oral and written communication skills. Excellent customer service skills

Preferred Qualifications:

• 3 or more year's of experience as a team lead or supervisory role in a Help Desk, Service Desk or technical support environment
• Experience in a Help Desk or Service Desk in a HealthCare environment supporting HealthCare clinical information technology services and applications
• Excellent attention to detail and the ability to organize and execute on a variety of concurrent activities across multiple disparate areas
• Comp TIA A+; ITIL Foundations

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services *
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen *
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health,as well as Stony Brook University Hospital, Stony Brook Children’s Hospital,Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail]. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range

The salary range (or hiring range) for this position is $71,101 - $86,669 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Salary Grade : SL3