Heard AI Project/Event Coordinator

Michigan State University; East Lansing (MI); Hybrid; USD 45,000 - 75,000; Full time

Job summary

Michigan State University is seeking a HeardAI Project Coordinator to support planning and implementation of a multidisciplinary NSF-funded initiative on AI-based ASR for people who stutter.

The role involves coordinating timelines, communicating with the PI/co-PIs, coordinating with stakeholders, managing IRB reviews, data handling, and supervising transcription staff. This grant-funded position may extend with funding.

Qualifications

• Four-year degree in PR, Communications, Business or related field.
• 1–3 years coordinating projects including planning and management.
• Experience with word processing, databases, spreadsheets and/or presentation software.

Responsibilities

• Coordinate and communicate with internal and external personnel to ensure deliverables are met.
• Develop detailed project plans with timelines and milestones.
• Coordinate with stakeholders to align project objectives.
• Manage recruitment and transcription teams; supervise data handling.
• Report milestones to management and funding agency.

Skills

Strong organizational skills

Planning skills

Effective communication

Interpersonal skills

Prioritize work

Team collaboration

Education

Bachelor's degree in Public Relations

Bachelor's degree in Communications

Bachelor's degree in Business

Tools

Microsoft Word

Excel

Database software

Job description

Working/Functional Title

Heard AI Project Coordinator

Position Summary

HeardAI, an NSF-Funded Research Initiative involving scientists from the MSU Colleges of Engineering, Social Science, and Communication Arts and Sciences, is seeking a project coordinator to support the planning and implementation of a multidisciplinary research project focused on developing artificial intelligence (AI)-based automated speech recognition (ASR) systems that are capable of accurately understanding the speech of people who stutter. The project coordinator will be the go-to person for all aspects of the project’s organization, coordination, and timeline, and the successful candidate will be a team builder with strong interpersonal and communication skills.

Working under the guidance of the principal investigator (PI) and co-principal investigators (co-PIs), the project coordinator will ensure timely communication among team members and accomplishment of project tasks; ensure ongoing communication with the funding agency; serve as a liaison with community stakeholders; review all research study and IRB protocols; manage participant data; coordinate research assistants; additional duties as assigned. This is a grant-funded position with the possibility of extension based on additional funding.

Responsibilities Include But Are Not Limited To

• Facilitating interactions and communication among internal and external personnel; clarifying expectations and ensure deliverables are assigned, reviewed, and completed.
• Coordinate and communicate with stakeholders to ensure that project objectives are met.
• Serve as a liaison to administrators, staff and third party/vendors in the coordination and implementation of projects.
• Develop detailed project plans, including timelines, milestones, resource allocation, and budgeting.
• Implement process management techniques to streamline workflows and improve efficiency.
• Track project milestones and tasks to report to management and the funding agency.
• Develop communication strategies and campaigns related to specific projects; develop, compose, and edit communication materials; oversee the implementation of communication plans; and conduct evaluations of communication strategies.
• Manage participant recruitment, including communication and serve as a point of contact for participants, support participant reimbursement processes, and prepare needed procedures and forms.
• Manage and train transcription team; evaluate transcriptions to ensure reliability
• Other duties as assigned.

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four year college degree in Public Relations, Communications, Business or in an area related to the work being performed; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special projects; or an equivalent combination of education and experience. Experience in word processing, database, spreadsheet, desktop publishing and/or presentation software.

Desired Qualifications

• Experience working with federally funded research grants
• Strong organizational and planning skills
• Ability to communicate effectively both verbally and in writing.
• Ability to work well with others to include co-workers at all levels.
• Knowledge of computer software systems like Microsoft Word, Excel, and other database applications.
• Knowledge of computer software systems for project planning and management.
• Ability to use a variety of office equipment to include personal computer, copier, telephones, fax and copier.
• Knowledge or IRB documentation for scientific research
• Ability to prioritize work appropriately, to work independently and to complete tasks in a timely manner in an active work environment.
• Interpersonal skills, close attention to detail, and flexibility in duties performed.
• Familiarity with project content areas (algorithm development or speech/language pathology)
• Familiarity with project management tools (software, systems)
• Familiarity with conducting research with multidisciplinary teams
• Completion of a Project Management Professional Certification or equivalent

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Required materials: Cover letter and CV

Work Hours

STANDARD 8-5

Description of End Date

This is an off dated position funded until 11/30/27 with possible extension contingent upon funding renewal.

Website

https://comartsci.msu.edu/departments/co

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends October 20, 2026 at 11:55 PM