Healthcare Unit Clerk — Admin & Inventory Support

Living Legends; Nashville (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Weekly or Same-Day Pay Options

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Saving Options

Job summary

Northgate Health Care Facility in North Tonawanda, NY, is hiring a Unit Clerk to provide clerical and administrative support to the nursing department. The role offers a full-time schedule (37.5 hrs/week), Monday–Friday, 8 am–4 pm, with a pay range of $16.50–$17.50 per hour, depending on experience.

The position emphasizes organization, attention to detail, and resident-centered service within a CMS-rated facility.

Qualifications

• Minimum education: High School Diploma or equivalent; Associate's Degree preferred.
• 6 months experience in customer service; 1 year preferred.
• Strong organizational and administrative skills.
• Excellent communication and customer service abilities.
• Proficiency with computers and electronic record systems.
• Ability to manage multiple tasks while maintaining accuracy and attention to detail.
• Knowledge of HIPAA privacy, security, and confidentiality requirements.

Responsibilities

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels.
• Inventory medical supplies as requested by nursing leadership and administration.
• Track and maintain supply information using designated electronic systems.
• Keep supply areas clean, organized, and properly stocked.
• Communicate concerns regarding supply levels or product quality to nursing leadership.
• Coordinate transportation appointments and maintain appointment calendars as directed.
• Monitor laboratory schedules and reports as requested.
• Complete unit filing and maintain organized records.
• Respond to call bells by notifying appropriate staff members.
• Answer unit telephones and forward calls and messages appropriately.
• Prepare physician appointment packets for external medical appointments.
• Complete forms, reports, and documentation as requested.
• Complete monthly reports, including supply counts and equipment reports.
• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator.

Skills

Customer service

Communication

Organizational skills

Computer proficiency

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

Electronic records systems

Job description

Northgate Health Care Facility in North Tonawanda, NY, is hiring a Unit Clerk to provide clerical and administrative support to the nursing department. The role offers a full-time schedule (37.5 hrs/week), Monday–Friday, 8 am–4 pm, with a pay range of $16.50–$17.50 per hour, depending on experience.

The position emphasizes organization, attention to detail, and resident-centered service within a CMS-rated facility.