Healthcare Contract Records Specialist

Institute on Aging; San Francisco (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

Institute on Aging seeks a Contract Administrator to manage contract records and support the Contracts Department. This role entails uploading contracts, maintaining files with proper version control, and tracking expirations, all while providing timely internal support.

The position requires strong organizational skills, attention to detail, and experience with CLM or document management systems. Onsite work in San Francisco is expected part of the week.

Qualifications

• Associate or bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 5-6 years of administrative, contract administration, records management, or related experience.
• Experience with Contract Lifecycle Management (CLM) platform preferred.
• Strong attention to detail and data accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite and document management.

Responsibilities

• Upload executed contracts, amendments, and supporting documentation into the CLM system in a timely and accurate manner.
• Maintain organized and up-to-date digital contract files, ensuring proper version control and document integrity.
• Monitor contract status and track expiration or renewal dates, as applicable.
• Respond to internal requests for copies of contracts and related documentation.
• Generate reports or dashboards from the CLM system as requested by the Director of Contracts.
• Provide general administrative support to the Contracts Department as needed.
• Assist with process improvements related to contract documentation and system workflows.
• Provide internal support with navigation and retrieval within the CLM system.

Skills

Attention to detail

Organizational skills

Written & verbal communication

MS Office

Document management

Customer service

Education

Associate or Bachelor's degree preferred

Tools

CLM system

Document management system

DocuSign

Job description

Institute on Aging seeks a Contract Administrator to manage contract records and support the Contracts Department. This role entails uploading contracts, maintaining files with proper version control, and tracking expirations, all while providing timely internal support.

The position requires strong organizational skills, attention to detail, and experience with CLM or document management systems. Onsite work in San Francisco is expected part of the week.