Healthcare Appointment Setter

Ultimate Staffing; Saint George (UT); On-site; USD 19,000 - 28,000; Full time

Job summary

Ultimate Staffing is seeking a Healthcare Appointment Setter in Saint George, UT. This role focuses on outbound calls to discuss healthcare services and schedule appointments with empathetic, consultative communication. Candidates should be comfortable handling a high volume of calls and maintaining accurate records.

The position emphasizes patient-centered conversations, meeting appointment goals, and adherence to company guidelines to ensure quality service.

Qualifications

• Experience in appointment setting or outbound calling.
• Excellent listening skills with empathy and professionalism.
• Ability to handle a high volume of outbound calls.
• Proficient with basic computer systems and data entry.

Responsibilities

• Make outbound calls to discuss healthcare services and schedule appointments.
• Use a consultative, empathetic approach to understand needs and interest.
• Build rapport quickly and maintain a respectful conversation.
• Explain value of services and encourage scheduling of appointments.
• Overcome objections with patience and professionalism.
• Document call outcomes, appointment details, and customer information accurately.
• Meet or exceed appointment-setting goals while delivering quality customer experience.
• Follow call guidelines, compliance standards, and company procedures.

Skills

Phone communication

Active listening

Empathy

Outbound calling

Customer service

Tools

Microsoft Office

Job description

Schedule: Monday-Friday, 8:30 AM-5:00 PM

This position does not offer remote work.

Job Overview

Healthcare Appointment Setter

Pay: $17.00 per hour base

Location: St. George, UT

Schedule: Monday-Friday, 8:30 AM-5:00 PM

This position does not offer remote work.

Job Overview

We are seeking a motivated and empathetic Healthcare Appointment Setter to connect with individuals and help them understand available healthcare services. This is a phone-based appointment-setting role that blends consultative sales, customer service, and compassionate communication. The right candidate will be comfortable making outbound calls, building trust quickly, listening carefully to each person's needs, and guiding them toward scheduling an appointment.

This role is ideal for someone who enjoys meaningful conversations, knows how to keep people engaged, and can balance sales goals with a caring, patient-centered approach.

Key Responsibilities

• Make outbound calls to prospective customers to discuss healthcare services and schedule appointments.
• Use a consultative, empathetic approach to understand each person's needs, concerns, and level of interest.
• Build rapport quickly over the phone and create a comfortable, respectful conversation.
• Clearly explain the value of available healthcare services and encourage qualified individuals to schedule appointments.
• Overcome hesitation or objections with patience, professionalism, and active listening.
• Accurately document call outcomes, appointment details, and customer information.
• Meet or exceed appointment-setting goals while maintaining a high-quality customer experience.
• Follow call guidelines, compliance standards, and company procedures.

Qualifications

• Previous experience in appointment setting, outbound calling, inside sales, telemarketing, call center work, healthcare scheduling, or customer service preferred.
• Strong phone presence with the ability to keep conversations warm, engaging, and focused.
• Excellent listening skills and the ability to respond with empathy, patience, and professionalism.
• Comfortable making a high volume of outbound calls throughout the day.
• Ability to explain services clearly and confidently without being overly aggressive or scripted.
• Goal-oriented mindset with motivation to meet appointment-setting and bonus targets.
• Strong attention to detail when entering notes, updating records, and confirming appointment information.
• Basic computer skills, including Microsoft Office and customer record systems.
• Healthcare experience is a plus but not required.

What Makes Someone Successful in This Role

Success in this position depends on the ability to listen first, build trust, and guide each conversation with care. Many of the individuals contacted may have healthcare needs, concerns, or questions, so an empathetic ear is essential. The best candidates are persuasive without being pushy, patient without losing momentum, and focused on helping people take the next step toward scheduling important healthcare services.

Performance will be measured by successful appointments scheduled, call quality, customer engagement, and the ability to handle conversations with professionalism and compassion.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.