Healthcare Administrative Assistant-Correction Setting

TEEMA; Madison (WI); On-site; USD 25,000 - 34,000; Full time

Job summary

TEEMA is seeking a Medical Program Assistant Associate to support a fast-paced healthcare team in Madison, WI. The role focuses on processing medical record requests, reviewing and redacting records, and ensuring timely releases while maintaining strict confidentiality.

You will scan and upload hundreds of records weekly, assist multiple clinicians, and manage a high-volume workload with accuracy and discretion in a healthcare setting.

Qualifications

• High school diploma or equivalent; healthcare admin education preferred.
• Experience in a medical office or healthcare administration preferred.
• Experience with EMR/EHR systems; knowledge of HIPAA.

Responsibilities

• Process and manage patient and legal requests for medical record reviews and releases.
• Retrieve, review, redact, and prepare healthcare records per privacy regulations and policies.
• Coordinate and facilitate medical record reviews and document releases.
• Scan and upload approximately 400 records per week into the EMR system.
• Provide administrative support to ~12 clinicians with scheduling, documentation, and communications.
• Maintain accurate electronic records and filing.
• Prioritize high-volume workload and meet deadlines.
• Communicate professionally with patients, attorneys, providers, and internal departments.
• Perform general administrative duties to support clinic operations.

Skills

Attention to detail

Communication skills

Confidentiality

multitasking

Education

High school diploma or equivalent

Healthcare administration education preferred

Tools

EMR/EHR systems

Microsoft Office

Job description

Shift:

Monday through Friday,7:45am - 4:30pm

Overview:

The Medical Program Assistant Associate (MPAA) provides essential administrative support within a fast-paced healthcare environment. This role is responsible for managing patient and legal requests for medical record reviews, ensuring timely processing of healthcare documentation, and supporting clinical staff with a variety of administrative functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strict confidentiality.

What you will be doing:

• Process and manage patient and legal requests for medical record reviews and releases.
• Retrieve, review, redact, and prepare healthcare records in accordance with applicable privacy regulations and organizational policies.
• Coordinate and facilitate medical record reviews and document releases.
• Scan and accurately upload approximately 400 medical records/documents per week into the electronic medical record (EMR) system.
• Provide administrative support to approximately 12 clinicians, assisting with scheduling, documentation, correspondence, and other daily operational needs.
• Maintain accurate electronic records and ensure all documentation is filed appropriately.
• Prioritize and manage a high-volume workload while meeting established deadlines.
• Communicate professionally with patients, attorneys, healthcare providers, and internal departments.
• Perform general administrative duties to support efficient clinic operations.

What you must have:

• High school diploma or equivalent required; post-secondary education in healthcare administration or medical office support preferred.
• Previous experience in a medical office, healthcare administration, health information management, or related field preferred.
• Experience working with Electronic Medical Records (EMR/EHR) systems.
• Knowledge of HIPAA and medical record confidentiality requirements.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

This is a high-volume administrative position requiring exceptional organizational and time management skills. The role routinely manages 40–50 patient and legal medical record requests each month while supporting multiple clinicians and maintaining a significant document scanning workload. Success in this position requires the ability to work independently, maintain accuracy under pressure, and effectively prioritize competing responsibilities.