Healthcare Admin Coordinator | Mon–Fri, Weekly Pay

bayada home health care; Honolulu (HI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Weekly pay

Comprehensive benefits

401(k) with company match

Life insurance

Job summary

BAYADA Home Health Care in Honolulu, HI is seeking an Administrative Coordinator to support our Medicare-certified home health office. This full-time role serves as a first point of contact for clients, families, clinicians, referral partners, and visitors.

You will manage schedules, enter and verify information in our systems, assist with referrals and documentation, and help keep payroll, billing, and office processes running smoothly.

Qualifications

• High school diploma or equivalent required; additional education in business administration, healthcare administration, or a related field is a plus.
• Previous experience in an administrative, customer service, scheduling, medical office, or healthcare setting preferred.
• Strong verbal and written communication skills, with the ability to interact respectfully with people from diverse backgrounds.
• Excellent organization, prioritization, follow-through, and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office and the ability to learn electronic medical record and scheduling systems.
• Ability to work effectively both independently and as part of a collaborative office team.
• Commitment to BAYADA’s values of compassion, excellence, and reliability.

Responsibilities

• Answer and triage incoming phone calls, route inquiries appropriately, and provide courteous support to clients, families, clinicians, and referral sources.
• Greet visitors and create a welcoming, professional office experience.
• Coordinate and maintain schedules for field clinicians and client services, escalating coverage concerns or scheduling changes to the appropriate team member.
• Enter, update, and verify client, employee, referral, and scheduling information in company systems and electronic records.
• Support referral intake and service coordination by communicating timely, accurate information to office and field staff.
• Prepare correspondence, reports, meeting materials, and other documents as needed.
• Maintain organized paper and electronic files in accordance with company policies, privacy requirements, and applicable healthcare regulations.
• Assist with tracking required documentation, authorizations, appointments, and follow-up items.
• Support payroll, billing, and other office processes by gathering and routing accurate information to the appropriate partners.
• Work collaboratively with clinical, client services, recruiting, and leadership team members to support continuity of care and a positive client experience.
• Participate in office meetings, training, quality improvement activities, and other team initiatives.
• Perform additional administrative duties as assigned.

Skills

Communication

Organization

Customer service

Discretion

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

BAYADA Home Health Care in Honolulu, HI is seeking an Administrative Coordinator to support our Medicare-certified home health office. This full-time role serves as a first point of contact for clients, families, clinicians, referral partners, and visitors.

You will manage schedules, enter and verify information in our systems, assist with referrals and documentation, and help keep payroll, billing, and office processes running smoothly.