Health Services Scheduler

Erickson Senior Living; Ashburn (VA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental and vision packages

PTO plans

401k with company match

Onsite medical centers

Education assistance

Discount on on-site dining

Growth opportunities

Job summary

Erickson Senior Living's Ashby Ponds community is seeking a Health Services Scheduler to manage staff schedules, payroll reporting, and productivity metrics. The role requires coordinating two-week rotating shifts, implementing procedures for contingent staff, and ensuring timely pay reports while communicating clearly with staff and applicants.

You will analyze staffing needs, produce daily and monthly productivity reports, and help maintain open position reports, all while upholding our

Qualifications

• Minimum of 1 year of secretarial or scheduling experience is required.
• Proficiency in computers, HRIS systems (Kronos/Workday/UKG), and Microsoft Office (Excel).
• MUST have GOOD computer skills and be able to navigate complex computer programs.
• Ability to multi-task and prioritize.
• Strong organizational skills and strong interpersonal skills.
• Must be flexible.

Responsibilities

• Coordinate and reorganize schedules to correspond with immediate staffing needs.
• Organize and implement a new procedure for contingent employees.
• Send all pay-end reports in a timely and accurate fashion.
• Effectively communicate with current staff and applicants by telephone, written correspondence, email, and/or oral communication when dealing with staffing and payroll issues.
• Create daily and monthly reports on staffing productivity.
• Assist in the maintenance of open position reports.

Skills

Scheduling experience

HRIS systems

Microsoft Excel

Multi-tasking

Organizational skills

Interpersonal skills

Flexibility

Tools

Kronos/Workday/UKG

Microsoft Office

Job description

Location: Ashby Ponds by Erickson Senior Living

Join us as a Health Services Scheduler, where you'll manage staff schedules, payroll, and productivity reports. In this role, you will also adjust schedules as needed, implement new procedures, ensure timely pay reports, and communicate clearly with staff and applicants.

The Health Services Scheduler has the following schedules which repeat every two weeks:

Week 1

• Monday – 12pm – 830pm
• Tuesday – 9am – 530pm
• Wednesday – 12pm – 830pm
• Thursday – OFF
• Friday – 12pm – 830pm
• Saturday – 9am – 530pm

Week 2

• Sunday – 9am – 530pm
• Monday – 12pm – 530pm
• Tuesday – OFF
• Wednesday – 12pm – 830pm
• Thursday – 9am – 530pm
• Friday – 12pm – 830pm

What We Offer

• Compensation: ranges from $20/hour - $26/hour
• We offer a culture of diversity, inclusion, equity and belonging, which builds on our mission, vision and values
• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law
• 401k for all team members 18 and over with a company 3% match
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• 30% discount on food and drinks at on-site dining venues, plus additional healthy choice meal options at discounted prices
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones
• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!

How You Will Make An Impact

• Coordinate and reorganize schedules to correspond with immediate staffing needs
• Organize and implement a new procedure for contingent employees
• Send all pay-end reports in a timely and accurate fashion
• Effectively communicate with current staff and applicants by telephone, written correspondence, email, and/or oral communication when dealing with staffing and payroll issues
• Create daily and monthly reports on staffing productivity
• Assist in the maintenance of open position reports

What You Will Need

• Minimum of 1 year of secretarial or scheduling experience is required
• Proficiency in computers, HRIS systems (Kronos/Workday/UKG), and Microsoft Office (Excel)
• MUST have GOOD computer skills and be able to navigate complex computer programs
• Ability to multi-task and prioritize
• Strong organizational skills
• Strong interpersonal skills
• Must be flexible

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Ashby Ponds is a beautiful 132-acre continuing care retirement community in Loudoun County, Virginia. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Ashby Ponds helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well‑being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work‑life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.