Health Sciences Program Site Coordinator

GREAT FALLS COLLEGE MSU; Great Falls (MT); On-site; USD 30,307 - 32,029; Part time

Job summary

Great Falls College Health Science Program Site Coordinator will support daily operations at the Swingle Center, including a small dental hygiene clinic, ensuring classes, labs, and clinic run smoothly while assisting students, adjunct faculty, and coordinating between the site and the main campus in Great Falls, MT.

The role requires strong organizational skills, reliability, and the ability to handle administrative duties; hours are 7:30-4:30, Monday-Friday with some scheduling flexibility and

Qualifications

• Minimum of 2 years of office experience.
• Customer service experience.
• Proficiency with basic computer systems and Microsoft Office software.

Responsibilities

• Oversee Daily Operations of the Dental Hygiene Clinic
• Manage patient scheduling, payment processing, inventory control, equipment maintenance, and coordination of essential services to ensure smooth and efficient clinic operations.
• Ensure Compliance and Financial Accountability; Monitor radiology safety protocols, maintain accurate financial records and reports, and manage the clinic budget to support regulatory compliance and fiscal responsibility.
• Provide administrative support for the Swingle Center, including managing patient records and x-ray requests for the dental clinic, assisting faculty and students with program-related tasks, coordinating adjunct onboarding, and supporting general site operations.
• Provide on-site support to students and faculty by assisting with technology, coordinating access to campus resources, monitoring lab availability, and serving as a communication link between the Swingle Center and Great Falls College to ensure a successful learning environment.
• Serve as the primary liaison between Great Falls College, Gallatin College, and Montana State University, representing the college professionally at the Swingle Center, supporting health science programs, participating in recruitment efforts, and maintaining effective communication across campuses.

Skills

Customer service

Microsoft Office

Job description

Brief Position Overview

The Great Falls College Health Science Program Site Coordinator supports the daily operations of
health science program at the Swingle Center on the Montana State University campus, including a
small dental hygiene clinic. This role ensures classes, labs, and the clinic function smoothly,
supports students and adjunct faculty, and serves as a liaison between the site and the main campus

Position Number

Department

Division

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

Union Affiliation

FTE

FTE 1.0

Benefits Eligible

Compensation

Compensation Hourly

Salary Salary range of $22.00 to $23.25 hourly, commensurate with experience, education, and qualifications

Contract Type

Contract Type Classified Hourly

If other, please specify

Recruitment Type

Recruitment Type External

General Statement

The Great Falls College Health Science Program Site Coordinator supports the daily operations of
health science program at the Swingle Center on the Montana State University campus, including a
small dental hygiene clinic. This role ensures classes, labs, and the clinic function smoothly,
supports students and adjunct faculty, and serves as a liaison between the site and the main campus in Great Falls, MT. The coordinator also assists with administrative duties for the health science
programs offered at the site. Hours of operation are 7:30-4:30 Monday-Friday with some flexibility
in schedule depending on the college’s needs and time of year. Some limited in-state travel may be
required.

Duties and Responsibilities

1. Oversee Daily Operations of the Dental Hygiene Clinic
   Manage patient scheduling, payment processing, inventory control, equipment maintenance, and
   coordination of essential services to ensure smooth and efficient clinic operations.


2. Ensure Compliance and Financial Accountability
   Monitor radiology safety protocols, maintain accurate financial records and reports, and manage the clinic budget to support regulatory compliance and fiscal responsibility.


3. Provide comprehensive administrative support for the Swingle Center, including managing patient records and x-ray requests for the dental clinic, assisting faculty and students with program-related tasks, coordinating adjunct onboarding, and supporting general site operations.


4. Provide on-site support to students and faculty by assisting with technology, coordinating access to campus resources, monitoring lab availability, and serving as a communication link between the
   Swingle Center and Great Falls College to ensure a successful learning environment.


5. Serve as the primary liaison between Great Falls College, Gallatin College, and Montana State
   University, representing the college professionally at the Swingle Center, supporting health science
   programs, participating in recruitment efforts, and maintaining effective communication across
   campuses.

Required Qualifications – Experience, Education, Knowledge & Skills

1. Minimum of 2 years of office experience


2. Customer service experience


3. Proficiency with basic computer systems and Microsoft Office software

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Experience in healthcare or dental clinic operations


2. Experience in a higher education setting and with higher education processes

The Successful Candidate Will

Special Requirements

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

*This position is contingent upon the availability of funding from external grants. In the event that grant funding is reduced, eliminated, or not renewed, the position may be subject to modification or termination.

Physical Demands

This position requires the ability to sit for long periods of time; to do extensive keyboard entry and to file for periods of time. It also requires the ability to bend and squat near the floor for periods of time, to move from sitting to standing frequently, manual dexterity, some reaching and using a stool to reach files, some infrequent lifting of various size boxes.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Great Falls College Montana State University is committed to providing a working and learning environment free from discrimination. As such, the College does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the College’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Great Falls College Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, GFC MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Great Falls College Montana State University, 2100 16th Ave S, Great Falls, MT 59405; 406-268-3701; [e-mail].

GFC MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the GFC MSU Website:http://www.gfcmsu.edu/about/policies/400policies.html

Great Falls College MSU is a tobacco-free campus. Smoking and the use of any tobacco products is not permitted on any College property.

Required Documents

• Resume


• Cover Letter


• Transcript


• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Human Resources Office
2100 16th Ave S
Great Falls, MT 59405
406.268.3701
[e-mail]

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