Health & Safety and Events Program Coordinator (Temporary)

University of Washington; Bothell (WA); Hybrid; USD 47,000 - 63,000; Part time

Benefits offered by this job

Hybrid work schedule

Job summary

University of Washington in Bothell is hiring a Health & Safety and Events Program Coordinator (50% FTE). This role supports SNHS event planning, compliance and health & safety coordination, reporting to the Director of Academic Services.

It involves cross-training with other coordinators and handling confidential information with professional discretion. The position requires strong communication, budgeting, and governance skills, with exposure to multiple programs and departments within SNHS.

Qualifications

• Two years of experience in healthcare or academic program administration, clinical coordination, student services or related field.
• Equivalent education and/or experience may substitute for minimum qualifications.
• Legal requirements such as a license, certification, or registration may apply.

Responsibilities

• Coordinate and support administrative and operational processes, maintaining confidentiality for personnel, student, and org information.
• Serve as primary point of contact for SNHS event planning and execution, including food approvals, room reservations, setup, budgets, catering and invitations.
• Order and maintain event-related supplies and provide on-site coordination for event delivery.
• Perform ProCard responsibilities, ensuring purchases comply with UW policies and timely reconciliation.
• Support SNHS events (Retreat, Graduate Symposium, Graduation Celebration, Sigma Theta Tau, etc.).
• Build expertise on tools across teams (Microsoft 365, Canvas, Workday, Time Scheduler).
• Maintain electronic program files per UW retention policies and AACN standards.

Skills

Event coordination

Administrative support

Policy compliance

Communication

Education

Bachelor's degree

Tools

Microsoft 365

SharePoint

Canvas

Workday

Job description

The school of Nursing & Health Studies has an outstanding opportunity for a Health & Safety and Events Program Coordinator 9Program Coordinator (NE S SEIU 925 Non Supv)) to join their team. The salary information provided below is for a full-time position and will be prorated for this part-time, 50% FTE opportunity.

About This Opportunity

Reporting to the Director of Academic Services, the Health & Safety and Events Program Coordinator serves a critical role in SNHS. This role will support projects working directly with the Administrator, Associate Deans, Graduate Program Advisor, Assistant to the Dean, and Director of Nursing. This role will also partner with the Curriculum and Fiscal Program Coordinator supporting cross training opportunities on critical work.

This position will be expected to exercise independent judgement in interpreting and applying rules and regulations, including independently advising students on compliance requirements and providing guidance to staff and faculty on School policies, procedures, and activities.

Excellent communication skills to interact with a variety of students, faculty and staff, along with the ability to manage multiple, complex, deadline-driven processes under time pressure are crucial for success in this position.

Key Responsibilities

General Administrative Support (50%)

• Coordinate and support administrative and operational processes, exercising discretion and maintaining confidentiality when handling personnel, student, and organizational information.
• Serve as the primary point of contact for SNHS event planning and execution, including securing food approvals in accordance with UW guidelines, coordinating room reservations and setup, managing event budgets, arranging catering, and overseeing communications and invitation lists.
• Order and maintain event-related supplies and provide on-site coordination to ensure successful event delivery.
• Performs ProCard holder responsibilities, ensuring all purchases comply with UW procurement policies and are accurately reconciled within required timelines.
• Support for SNHS events, including but not limited to: SNHS Retreat, Graduate Symposium, Graduation Celebration, Sigma Theta Tau, Admitted Students Day, Capstone Orientation, Graduate Student Welcome, Faculty Searches, and Pathways Week.
• Build an expertise and act as a resource on tools across teams and processes, including Microsoft 365 products (SharePoint, One Drive, Forms, Planner), Canvas, Workday, CastleBranch and Time Scheduler tools.
• Maintain electronic program files in accordance with UW records retention policies and AACN accreditation standards.
• Maintain school level data and information such as student tracking, UW group lists, etc.
• Reception coverage for school operations supporting students, faculty and staff inquiries as needed.
• Assist with the scholarship selection process as needed.
• Cross train with the Curriculum and Fiscal Program Coordinator on critical operational tasks such as time schedule management and fiscal point person responsibilities.
• Perform other related duties as assigned to support the goals and operations of the School. Responsibilities may evolve based on programmatic needs and institutional priorities.

Health & Safety Coordination (50%)

• Support and serve as the main point of contact for Health & Safety compliance.
• Facilitate the onboarding process, including background checks, presenting information at new student orientation, nursing licensure verification for students and faculty, student coding, file and compliance management, and maintenance of paper and electronic records in accordance with UW guidelines and retention policies. Responsibilities also include data tracking and entry, and ensuring credit-by-examination is granted for NCLEX passage.
• Coordinates Health and Safety requirements for nursing programs, ensuring timely and accurate communication with students through the website and written materials. Oversees compliance by monitoring deadlines, tracking student progress, and providing regular updates to nursing advisors and students. Reviews and updates requirements annually and presents Health and Safety information to newly admitted and continuing students preparing for fieldwork.
• In partnership with the Director of Nursing, fieldwork faculty, and community partners, coordinate the petition/waiver process for students who need exceptions.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• High school graduation or equivalent AND two years of experience in healthcare or academic program administration, clinical coordination, student services or a related field.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Bachelor's degree. Familiarity or interest in healthcare and and public health fields.
• Demonstrated commitment to fostering a respectful, inclusive, and supportive environment for all individuals.
• Excellent oral and written communication skills.
• Excellent problem solving and time management skills.
• Organizational skills with attention to detail.
• Excellent customer service skills.
• Experience performing data entry duties.
• Experience with Microsoft Office Suite and internet navigation.

Working Conditions

• This position is open to a hybrid work schedule (telework and in-office).

Compensation, Benefits And Position Details

Pay Range Minimum

$47,256.00 annual

Pay Range Maximum

$63,156.00 annual

Benefits

Other Compensation

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

50.00%

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.