Recruiting Coordinator

University of Washington; Seattle (WA); On-site; USD 49,000 - 66,000; Full time

Job summary

UW Medicine Human Resources is seeking a Recruiting Coordinator to support a fast-paced, high-volume recruiting team. You will open requisitions, manage candidate relationships, screen applicants, verify credentials, schedule interviews, and help create offers while delivering superior service to applicants and internal customers.

This role collaborates with 18+ recruiters and 3 coordinators across Harborview and UW Medical Center, contributes to pre-boarding, reports metrics, and supports

Qualifications

• Two years of office/clerical experience.
• Equivalent education and/or experience may substitute for minimum qualifications.

Responsibilities

• Reference checks for final candidates.
• Update candidate records and postings in Workday HR/Payroll system and ensure data accuracy.
• Coordinate all necessary communications and paperwork for new hire pre-boarding.
• Respond to inquiries and provide status updates to applicants and staff.
• Develop close working relationships with recruiters and coordinators to support staffing.
• Schedule interviews and calendar management; coordinate travel as needed.

Skills

Office/clerical experience

Candidate relationship management

Tools

Workday HR/Payroll

Applicant Tracking System

Job description

Job Description

UW Medicine Human Resources has an outstanding opportunity for a full-time, Recruiting Coordinator.

About this Opportunity

Our Recruiting Coordinator works closely with 18+ recruiters and 3 recruiting coordinators in a fast-paced, full-cycle recruiting environment. This role is an integral partner in managing recruiting activities, building candidates relations, and often, providing candidates with their first impression of UW Medicine, Harborview Medical Center, and UW Medical Center. The Recruiting Coordinator will be responsible for opening job requisitions, candidate relationship management, screening of applicants, verifying licensure/credentials of applicants, scheduling of interviews, creating offer letters, generating recruitment reports, and coordinating the new hire pre-boarding process. The successful candidate must provide superior customer service to our job applicants, newly hired employees, as well as to our internal customers.

Key Responsibilities

Reference Checking 10% – Conduct reference checks for final candidates of a recruitment.

Applicant Tracking System & HRIS 15% – Update candidate records and job postings in recruiting systems, including applicant tracking system. Create new positions and requisitions in our Workday HR/Payroll system and ensure accuracy of data entry.

New Hire Pre-Boarding 20% – Coordinate all necessary communications, paperwork, and processes for newly hired employees to ensure a successful pre-boarding to on-boarding experience. Perform background checks, license/credential checks, and education verifications on newly hired employees. Coordinate the preparation and distribution of new hire confirmation and welcome letters. Verify that all new hire paperwork is complete and follow up as required on problems or missing information.

Communications 10% - Serve as initial point-of-contact for external and internal inquiries regarding employment opportunities. Use exceptional customer service skills in all interactions. Respond to inquiries regarding policy and procedure information to applicants, staff, and leadership. Provide follow-up correspondence to candidates on recruiting status via phone and email. In collaboration with recruiter, generate offer letters as needed.

Team Collaboration 10% – Develop close working relationships with the recruiters and other recruitment coordinators to effectively support the staff recruitment function and UW Medicine. Partner with Recruiters on on-going candidate pipeline development, lead generation, and collaborative staffing efforts.

Applicant Screening 15% – Review job applications for completeness and screen for job requirements. Conduct phone screens. Perform licensure verification on job applicants to confirm candidates meet requirements of position applying for.

Interviewing Scheduling & Calendar Management 10% – Schedule interviews and phone screens working directly with recruiters, candidates, and hiring managers; in some cases, arranging travel for visiting candidates. As an organizational guru, responsible complex calendar management and scheduling of internal and external meetings.

New Hire Orientation 5% – Participate in the new employee orientation process in roles of greeter as well as general support.

Reports & Other Projects 5% – Generate recruitment metric reports for internal use, meetings, and leadership distribution. Track recruiting activities and provide candidate status on weekly report(s). Participate in recruitment team process improvement projects—identify opportunities to improve candidate experience and scheduling.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Two years of office/clerical experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Preferred Qualifications

• Previous experience working in high-volume recruitment (healthcare sector highly preferred).
• Strong team player, able to highly function in a team-organized environment and support colleagues in the department’s goals and strategic priorities.
• Experience working with an Applicant Tracking System.
• Experience managing confidential information and generating reports.
• Meticulous and detailed oriented.
• Effective time management.

Compensation, Benefits and Position Details

Pay Range Minimum

$49,452.00 annual

Pay Range Maximum

$66,408.00 annual

Other Compensation

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .