Health & Safety Administrative Specialist (Hybrid)

Colliers Engineering & Design; Holmdel Township (NJ); Hybrid; USD 28.000 - 50.000; Vollzeit

Zusammenfassung

Colliers Engineering & Design is seeking a highly organized Administrative Professional to support the Health & Safety team in Holmdel, NJ. The role is hybrid, requiring a minimum of three days per week in the Holmdel office to collaborate effectively.

You will manage training records, prepare documents, coordinate meetings, and support project administration with a focus on accuracy and confidentiality. The position offers comprehensive benefits and growth opportunities within a dynamic team.

Qualifikationen

• Associates or related training completed.
• 3+ years of related office experience.
• Knowledge of OSHA and other H&S regulatory agencies.
• Proficient in Microsoft Office and Office 365.
• Strong organizational and multi-tasking abilities.
• Ability to read, write and understand English.

Aufgaben

• Perform scanning and filing duties.
• Assist in preparing mail and outside packages for delivery.
• Prepare, proof-read, finalize, and distribute letters and reports.
• Scan, save and distribute all incoming mail to the appropriate person.
• Schedule and organize meetings, minutes, and training events.
• Manage telephone calls for assigned staff as required.
• Use Colliers standards for file structure and templates.
• Manage H&S training records and due-date compliance.
• Assist with BST, Concur & Unanet tasks (timesheets, expenses, etc.).
• Perform monthly credit card submittal.
• Monitor MVRs of company drivers.
• Create appointments in medical surveillance programs.
• Provide backup support for PPE requests.
• Manage new hires regarding H&S training and PPE.

Kenntnisse

Organizational skills

Multi-tasking

Communication skills

Problem-solving

Ausbildung

Associates degree or related training

Tools

Microsoft Office / Office 365

Jobbeschreibung

Colliers Engineering & Design is seeking a highly organized Administrative Professional to support the Health & Safety team in Holmdel, NJ. The role is hybrid, requiring a minimum of three days per week in the Holmdel office to collaborate effectively.

You will manage training records, prepare documents, coordinate meetings, and support project administration with a focus on accuracy and confidentiality. The position offers comprehensive benefits and growth opportunities within a dynamic team.