Health Records Receptionist

Tanana Chiefs Conference; Fairbanks (AK); On-site; USD 24,796 - 30,307; Full time

Job summary

Health Records in Fairbanks, AK seeks a Receptionist to provide front-line administrative support to the HIM department. You will be the primary contact for calls, emails, mail, and requests, ensuring timely routing and documentation while safeguarding PHI in accordance with HIPAA and tribal/state/federal privacy rules.

The role emphasizes professional communication, strong organization, and the ability to handle confidential information in a busy healthcare setting.

Qualifications

• High school diploma or GED or equivalent.
• Experience in customer service in admin, office, or healthcare settings preferred.
• Background check required under federal regulations and Alaska state rules.
• Ability to maintain confidentiality and learn HIPAA/privacy regulations.

Responsibilities

• Support HIM staff by performing general clerical and administrative tasks to improve workflow efficiency.
• Receive, sort, and distribute incoming and outgoing mail related to HIM activities.
• Serve as primary administrative point of contact for HIM inquiries from patients, staff, providers, and external entities.
• Answer and triage incoming telephone calls for the HIM department; provide general information and route calls to appropriate staff.
• Monitor, sort, and distribute incoming emails and faxes; respond to routine inquiries and forward requests requiring action to appropriate HIM staff.
• Route administrative requests, including Release of Information and record inquiries, to ensure timely processing.
• Maintain strict confidentiality of protected health information and comply with HIPAA and privacy regulations.
• Maintain workload and daily productivity and report findings to the HIM Manager.

Skills

Customer service

Communication

HIPAA/privacy

Microsoft Office

Data entry

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Email

Internet research

Job description

Job Summary

Under general supervision of the Health Information Management (HIM) Manager, incumbent is responsible for providing front-line administrative and clerical support to the HIM department. Serves as the primary point of contact for incoming communications, including phone calls, emails, faxes, and mail and ensures timely routing, response, and documentation of requests. Guarantees the privacy of clients by safeguarding and protecting PHI in the performance of duties.

Job Title

Health Records Receptionist

Location

Fairbanks, AK, US

Organization Name

Health Records

Adhere to the TCC Ch'eghwtsen' model of service and guiding principle which requires providing timely and effective service along with the ability to interact with others in a way that inspires trust and demonstrates respect, compassion and empathy.

Essential Functions

This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Representative Duties

• Support HIM staff by performing general clerical and administrative tasks to improve workflow efficiency.


• Receive, sort, and distribute incoming and outgoing mail related to HIM activities.


• Serve as primary administrative point of contact for HIM inquiries from patients, staff, providers, and external entities.


• Answer and appropriately triage incoming telephone calls for the HIM department; provide general information and route calls to appropriate staff. Communicate effectively with callers using proper telephone etiquette at all times.


• Monitor, receive, sort, and distribute incoming emails and faxes; respond to routine inquiries and forward requests requiring action to appropriate HIM staff.


• Route administrative requests, including Release of Information (ROI) and record-related inquiries, to ensure timely processing.


• Maintain strict confidentiality of protected health information and comply with HIPAA, tribal, state, and federal privacy regulations.


• Maintain workload and daily productivity and report any findings to the HIM Manager.

Other Responsibilities

• Perform other related duties as assigned to support HIM operations.

Minimum Qualifications

• High school diploma or GED equivalent.


• Customer service experience, preferably in an administrative, office, or healthcare setting.


• Must pass background check pursuant to federal Indian Child Protection and Family Violence Prevention Act requirements and State of Alaska background check.

Knowledge, Skills And Abilities

• Ability to communicate professionally and courteously with patients, the public, staff, and external entities.


• Basic knowledge of confidentiality requirements and the ability to learn HIPAA and privacy regulations.


• Demonstrated proficiency in the following: word processing (Microsoft Word), spreadsheet (Microsoft Excel), database (Microsoft Access), e-mail, and internet research required. Knowledge of other various software and data management systems.


• Well-organized individual capable of performing a variety of professional-level administrative duties with a high level of attention to detail.


• Must be able to handle multiple interruptions in a polite and professional manner while maintaining attention to detail.


• History of strong work ethic with highly reliable attendance and punctuality.


• Ability to handle sensitive and confidential documents and/or information with the utmost discretion.


• Ability to independently prioritize and accomplish tasks but also work in a team-oriented environment.


• Ability to work independently, take initiative, exercise sound judgment, and follow directions with minimal supervision.


• Must be proactive in communicating progress and issues and demonstrate the ability to prioritize workload.


• Ability to follow oral and written instructions, learn and retain information, ask questions and elicit required information, and speak and write clearly and effectively.


• Supervision: This position has no supervisory duties.


• Physical demands: Work is in an office setting. Manual dexterity is required for data entry and computer usage. Incumbent must be able to lift at least thirty pounds when carrying charts. Standing for extended periods of time required. May be required to wear a mask when handling records from archives to ensure safety and compliance with health protocols. Incumbent must be able to work in a busy, and sometimes stressful environment.


• Summation: Incumbent performs the duties of the HIM Receptionist. The employee works in proximity to patients and is therefore exposed to communicable diseases.

This company is a federal contractor and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.