Health Promotion Coordinator - Emergency Preparedness

Lewiscountywa; Chehalis (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Lewis County Public Health & Social Services seeks a Health Promotion Coordinator to support Emergency Preparedness through volunteer coordination, community engagement, and outreach activities.

You will recruit and onboard volunteers, track qualifications, assist with drills, and help distribute preparedness information to underserved communities, collaborating with partners and PHSS staff to strengthen local readiness. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in health education or public health is required; 3 years in public health, medical, or social services program experience preferred.
• Ability to recruit, onboard and coordinate volunteers and partners; experience with MRC or similar programs is a plus.
• Strong communication, training, and presentation skills for diverse audiences.

Responsibilities

• Promotes community health awareness and coordinates outreach activities.
• Develops and maintains relationships with community coalitions and partner organizations.
• Recruits, trains, and coordinates volunteers; tracks qualifications and training records.
• Supports preparedness efforts, drills, and risk communication for public health programs.
• Maintains records and reports; ensures confidentiality in line with Privacy Act and HIPAA policies.
• Represents PHSS at events and community meetings.

Skills

Group facilitation

Public speaking

Volunteer engagement

Community outreach

Collaboration with partners

Records management

Written and verbal communication

Training coordination

Education

Bachelor's degree in health education or public health

Job description

THIS POSITION IS REPRESENTED BY TEAMSTERS LOCAL 252 - COMBINED AND HIRING PREFERENCE WILL BE EXTENDED TO EXISTING TEAMSTERS MEMBERS.

NATURE OF WORK

Under general supervision, promotes community awareness of public health issues; uses quantitative and qualitative data to identify County health trends and community service needs and assets. Plans, implements, monitors, and evaluates public health programs and activities; prepares grant applications and reports; serves as a liaison for the Department in the community by participating on community coalitions, committees, and task forces and promotes public health programs and services.

The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.

• Serves on local coalitions, regional initiatives or groups.
• Coordinates relationships with partners and community organizations.
• Provides training to expand capacity of partner organizations.
• Promotes and represents programs at community events and at internal activities.
• Prepares public exhibits, and distributes brochures, flyers, posters, and other materials for health promotion activities to the public, community agencies, and support groups.
• Serves as facilitator in coordinating meetings and distribution of information.
• Works with community members to assist with cultural and linguistic educational materials for target populations.
• Engages priority populations, partners, and community organizations for participation in the planning process for initiatives to address public health concerns. Defines desired outcomes. Develops program logic models and assists with pilot testing.
• Plans, organizes, and conducts community outreach programs, community events, workshops, conferences and discussion groups to promote health education, risk reduction and healthy behaviors.
• Identifies County health trends, community service needs and public health education opportunities and priorities; research issues; develops health education and public information programs to meet the needs of the community, with considerations for inherent cultural sensitivity and effective communication of health risks.
• Coordinates efforts to identify and expand successful programs to protect and improve the health of the community.
• Compiles and maintains records, reports and statistical information; monitors budget and expenditures.
• Maintains absolute confidentiality of work-related issues, personnel records and County information; complies with the confidentiality standards of the Privacy Act of 1974, {U.S.C. § 552A} as amended, and HIPAA policies and procedures.

Work is performed in a standard office environment and involves light physical demands and frequent use of a personal computer. This position needs to be able to lift and load lightweight boxes, up to 45lbs, into and out of vehicles at times for presentations and outreach activities outside of the office.

Bachelor’s degree in health education, Public Health or a closely related field; AND three (3) years’ experience in public health, medical or social services program.

A valid Driver’s License is required.

Knowledge of:

• Principles and practices of community outreach and engagement as well as health communication.
• Grant application process.
• Marketing and communications principles and presentation techniques for culturally diverse audiences.
• Applicable policies, procedures, and regulations covering public health programs.
• Assessment, intervention, and evaluation strategies for public health issues.
• Community service agencies and other governmental assistance programs.
• Principles of record keeping and records management.
• Assessing and prioritizing multiple tasks, projects, and demands.
• Business and personal computers, and standard software applications.

Skills in:

• Group facilitations and public speaking.
• Working collaboratively with community partners.
• Developing and maintaining effective working relationships with a diverse population of community members, medical providers, businesses, schools, community-based agencies, and departmental staff.
• Interacting with people of various social, economic, cultural, and ethnic backgrounds.
• Working effectively with others to develop solutions for public health problems.
• Maintaining accurate records.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining effective working relationships with co-workers, other County employees, and representatives from other City, County, State and Federal agencies.
• Communicating effectively verbally and in writing.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance.
• Collaborate to effectively convey information, active listening, and engage in constructive dialogue.
• Adaptability, adjusting to changing needs, embracing new challenges.
• Initiative, proactively seeking solutions, taking ownership of tasks.
• Professionalism, professional demeanor, respectful communication, follow-through.

HEALTH PROMOTION COORDINATOR - EMERGENCY PREPAREDNESS

POSITION-SPECIFIC SUPPLEMENTAL INFORMATION

Purpose and assignment

This supplement describes duties for a Health Promotion Coordinator supporting the Public Health Emergency Preparedness (PHEP) program at Lewis County Public Health & Social Services (PHSS). The position focuses on volunteer coordination, community engagement, preparedness outreach, and related support activities. The employee may collaborate with the Emergency Preparedness Coordinator and other partners; such collaboration does not establish a supervisory or reporting relationship. Work assignments and approvals remain within the employee’s established supervisory structure.

Supplemental essential functions

• Volunteer recruitment and partnerships:Recruits and retains volunteers through outreach to community members, healthcare organizations, schools, and other partners; supports Medical Reserve Corps (MRC) activities as assigned.
• Volunteer onboarding and records:Coordinates volunteer applications, required credential and identity checks, eligibility documentation, orientation, and secure records of volunteer qualifications, availability, training, and contact information.
• Volunteer training and readiness:Coordinates volunteer orientation, role‑specific instruction, refresher training, participation in drills and exercises, and associated readiness documentation. Tracks volunteer NIMS/ICS coursework where applicable, certifications, qualifications, and training gaps. Provides logistical and recordkeeping support for PHSS staff training as assigned, in coordination with staff responsible for program‑wide training.
• Activation and logistics support:During authorized activities, assists with volunteer notifications, scheduling, check‑in/check‑out, assignment records, demobilization, and assigned supply inventories under established procedures.
• Preparedness outreach and communication:Coordinates community engagement and distributes approved, accessible preparedness information, including outreach to communities disproportionately affected by disasters; supports authorized notification tests.
• Planning, exercises, and improvement support:Provides volunteer‑related information and logistical assistance for risk assessments, response plans, exercises, and Integrated Preparedness Planning Workshop (IPPW) activities; documents volunteer‑related lessons learned and follow‑up actions.
• Documentation and reporting:Compiles volunteer activity, training, outreach, and exercise records and prepares assigned supporting materials for PHEP deliverables and improvement reporting.

Role boundaries

The Health Promotion Coordinator supports, but does not independently lead, emergency operations, ESF-8 coordination, jurisdictional response planning, incident resource deployment, official emergency messaging, or final PHEP reporting and approvals. These responsibilities remain with personnel authorized under PHSS and incident command procedures.

Additional knowledge and skills

Knowledge of volunteer coordination, adult learning, community engagement, community outreach, emergency preparedness, NIMS/ICS concepts, confidentiality, and records management. Ability to organize training, maintain secure records, communicate with diverse communities, and collaborate with response partners.

Application of existing classification

This supplement accompanies the Health Promotion Coordinator job description (Job Class 1364; revised January 2023). Classification, employment standards, pay grade, FLSA designation, physical requirements, and general duties remain unchanged. Assignments may vary with department priorities and funding requirements; formal classification or compensation changes require County review and approval.