Health Program Aide

Healthresearch; City of Albany (NY); Hybrid; USD 48,000 - 58,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Tuition support

Retirement Benefits

Employee Assistance Program

And so much more!

Job summary

Health Research, Inc. in New York State seeks a Health Program Aide for the AIDS Institute to perform administrative duties, coordinate calendars, travel, and meetings while maintaining sensitive information. The role is grant-funded and may require travel up to 25%.

Eligible candidates must reside within commuting distance of the official work location and may relocate to NY, NJ, CT, MA, or VT. A hybrid work schedule is available after 6–8 weeks, subject to performance and operational needs.

Qualifications

• Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.
• Proficient using Microsoft Office products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint) for documents, graphs, slides and spreadsheets.
• Experience answering multi-line telephones, managing calendars, and scheduling meetings; familiarity with Zoom/Teams/Webex.

Responsibilities

• Maintain calendars for staff and organize travel arrangements.
• Prepare and coordinate meeting materials and attend related meetings.
• Manage files, screening, mail distribution and correspondence. Perform data entry and handling of sensitive information.

Education

Bachelor's degree in a related field

Associate’s degree in a related field + 1 year experience

Three years general office/administrative experience

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Calendar management

Multi-line telephones

Job description

Applications to be submitted by October 01, 2026

Compensation Grade

P13

Compensation Details

Minimum: $52,979.00 - Maximum: $52,979.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

(OHEHR) AI - AIDS Institute

Responsibilities

The Health Program Aide in the Division of HIV Health Care will perform a variety of administrative tasks which enable staff to accomplish the mission of the AIDS Institute. Specific duties will include maintaining calendars for staff; maintaining files and documents; answering telephones; completing travel arrangements; collating and coordinating meeting materials for section/initiative-related meetings; maintaining data related to site visits; screening, mail distribution, and completing correspondence, reports, charts, and special projects. Other related duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.

Preferred Qualifications

Proficient using software including Microsoft products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint) for the preparation of documents, graphs, slides, presentations and spreadsheets; at least one year of experience answering multi-line telephones for multiple staff; at least one year of experience managing calendars and scheduling meetings; at least one year of experience using virtual meeting platforms such as Zoom, Teams and Webex; at least one year of experience performing data entry and handling sensitive/confidential information.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position will become eligible for a hybrid work schedule, with a combination of onsite and remote work, after an initial waiting period of approximately six to eight weeks, subject to satisfactory job performance, management approval and operational needs.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

Benefits

• Health, dental and vision insurance -Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts -Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off -Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support -Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits -HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program -Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.