Program Assistant

HRI Albany Division; United States; Hybrid; USD 50,000 - 62,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Job summary

Health Research, Inc. is seeking a Program Assistant to provide administrative and programmatic support for the Procurement Unit, handling day-to-day procurement activities and documentation.

You will maintain records, track deadlines, and assist with post-award activities while coordinating with internal and external partners to ensure compliance and timely deliverables.

Qualifications

• Bachelor’s degree in a related field or an Associate’s degree with two years of relevant experience.
• Experience in general office, secretarial, or administrative roles.
• Experience with procurement, grants, contracts or related admin processes.
• Experience using SurveyMonkey Apply.
• Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects.
• Experience providing customer service or technical assistance to partners.

Responsibilities

• The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit.
• The incumbent will provide administrative support to assist with the day-to-day procurement activities.
• The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.
• The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures.
• The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Skills

Administrative support

Procurement support

Grants/contracts admin

SurveyMonkey Apply

Records management

Customer service

Education

Bachelor's degree in a related field

Associate's degree + 2 years of experience

Tools

SurveyMonkey Apply

Job description

Applications to be submitted by October 14, 2026.

Compensation Grade: P14

Compensation Details: Minimum: $56,025.00 - Maximum: $56,025.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department (OPH) Office of Public Health

Job Description: Responsibilities

• The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit.
• The incumbent will provide administrative support to assist with the day-to-day procurement activities.
• The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.
• The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures.
• The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Minimum Qualifications

• Bachelor's degree in a related field
• OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience
• OR four years of such experience

Preferred Qualifications

• Experience providing administrative or programmatic support in a professional environment
• Experience supporting procurement, grants, contracts or related administrative processes
• Experience using Survey Monkey Apply
• Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects
• Experience providing customer service or technical assistance to partners

Conditions of Employment

• Grant funded position.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• Valid and unrestricted authorization to work in the U.S. is required.
• Visa sponsorship is not available for this position.
• Travel up to 25% of the time will be required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.

As an Equal Opportunity and ... all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI’s career page.

HRI’s mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at [e-mail] or [phone].