Health Office Administrative Specialist

State of Florida; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Nine paid holidays and one Personal H

State Group Insurance options

Retirement plan options

Job summary

The Florida Department of Health seeks an Administrative Assistant II to provide independent administrative support to the Office of Community Health and Planning and the West Perrine Health Center, and will report to the Public Health Services Manager-SES.

The incumbent will screen calls, manage calendars, arrange travel and events, assist with reports and financial data, and handle correspondence. They will also train staff and coordinate with internal and external partners.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of procurement procedures.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to utilize computer systems and programs, including software such as Microsoft 365, Publisher, PowerPoint and Adobe.
• Ability to prepare a wide variety of written material such as reports, memoranda, letters and work plans.
• Ability to review, analyze and interpret primary and secondary data.

Responsibilities

• Screen calls and manage calendars.
• Coordinate travel, meetings and events.
• Assist with preparing reports and financial data.
• Prepare and reply to correspondence; train support staff.
• Maintain relationships with internal management and external clients/vendors.
• Serve as back-up to the personnel liaison.
• Oversee day-to-day operations of the West Perrine Health Center.
• Ensure OSHA and workers' rights posters are posted.
• Handle purchases, tickets and work orders for facilities.
• Collaborate with facilities supervisor on hosting meetings and events.
• Assist with bookkeeping and P-Card reconciliation.
• Prepare management reports and conduct administrative research.

Skills

Administrative principles

Office procedures

Data collection

Effective communication

Procurement procedures

Written reports

Independent work

Planning & organizing

Verbal & written communication

Computer systems (MS 365, Publisher, P

Tools

Microsoft 365

Publisher

PowerPoint

Adobe

Job description

The Florida Department of Health seeks an Administrative Assistant II to provide independent administrative support to the Office of Community Health and Planning and the West Perrine Health Center, and will report to the Public Health Services Manager-SES.

The incumbent will screen calls, manage calendars, arrange travel and events, assist with reports and financial data, and handle correspondence. They will also train staff and coordinate with internal and external partners.