Administrative Assistant II – Health Program Operations

State of Florida; Miami (FL); On-site; USD 40,000 - 43,000; Full time

Job summary

Florida Department of Health in Miami is hiring an Administrative Assistant II to support the OSTDS program. The role involves typing, greeting clients, answering calls, filing, and screening OSTDS permit applications; data entry in the Environmental Health Division's systems.

The position emphasizes accuracy in fee processing, record keeping, and coordination with engineers and inspectors; the incumbent will schedule meetings, prepare agendas, and assist with inspections and plan reviews.

Qualifications

• Minimum- Customer service experience.
• Preferred bilingual in English and Spanish.

Responsibilities

• Greet clients and answer phones; screen OSTDS permit applications.
• Input applications into EHD and route packages to the program supervisor.
• Process OSTDS fees, posts receipts, and maintains financial summaries.
• Coordinate schedules, attend meetings, and prepare minutes.
• Maintain organized OSTDS and PBTS files and respond to inquiries.

Skills

Typing

Customer service

Oral & written communication

Data entry

Microsoft Word

Microsoft Excel

File organization

Job description

Florida Department of Health in Miami is hiring an Administrative Assistant II to support the OSTDS program. The role involves typing, greeting clients, answering calls, filing, and screening OSTDS permit applications; data entry in the Environmental Health Division's systems.

The position emphasizes accuracy in fee processing, record keeping, and coordination with engineers and inspectors; the incumbent will schedule meetings, prepare agendas, and assist with inspections and plan reviews.