HEALTH INFORMATION SPECIALIST - 67013366

State of Florida; Gainesville (FL); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental and vision

Retirement plan

Vacation and sick leave

Tuition waiver

Job summary

The Agency for Persons with Disabilities in Florida is hiring a Health Information Specialist to support the nursing department and resident records at Tacachale. You will maintain confidentiality under HIPAA, manage resident charts, and coordinate care with the University of Florida and external providers.

The role requires a high school diploma, proficiency with Microsoft Office, and the ability to review ICD-10-CM codes; Epic EHR experience is preferred.

Qualifications

• Must have a high school diploma or equivalent.
• Must be proficient in using office equipment and basic office procedures.
• Experience with ICD-10-CM codes and HIPAA regulations is required.

Responsibilities

• Assist with organization, maintenance, and coordination of resident records.
• Provide administrative nursing support and ensure confidentiality per HIPAA.
• Support care coordination and data entry using Epic EHR and related systems.

Skills

Office procedures

Office equipment

ICD-10-CM codes

HIPAA awareness

Records management

Education

High school diploma

Tools

Epic EHR

Microsoft Office

Job description

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HEALTH INFORMATION SPECIALIST - 67013366

Date: Oct 29, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No:886553

Agency: Agency for Persons with Disabilities

Working Title: HEALTH INFORMATION SPECIALIST - 67013366

Position Number:67013366

POSITION NUMBER: 67013366

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This posting may close prior to closing date.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances available at state rates
• State of Florida retirement package
• Generous vacation and sick leave
• 10 paid holidays a year
• Tuition waiver for state college/university courses
• Training opportunities
• For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

The Agency seeks team members who contribute to a culture that develops individuals and strengthens teams through transparency and a commitment to professional growth. Team members are expected to provide exceptional customer service, demonstrate humility, recognize and share credit with others, remain self-motivated, and exercise sound judgment and awareness in team interactions and group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

Join APD’s TACACHALE and be part of the team that MAKES A DIFFERENCE – NOT JUST A LIVING, impacting the lives of developmentally disabled adults!

Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response

Salary Range

$34,760.00 - $38,236.00 Annually $1,336.92.00 - $1,470.62 Biweekly

The hiring salary may exceed the maximum posted salary.

Specific Duties and Responsibilities

This position provides essential support in the areas of records management and nursing administration. The employee will be responsible for assisting with the organization, maintenance, and coordination of resident records while providing administrative and operational support to the nursing department. The employee will prioritize confidentiality of resident records according to the HIPAA regulations.

Manages the maintenance of resident records including entering data, updating, scanning, organizing, and maintaining electronic databases. Acts as the liaison between Tacachale and the University of Florida. Coordinates the transportation of residents to off-campus medical appointments. Reviews medical bills from off-campus providers and confirms ICD-10 codes. Facilitate clinics from outside providers (i.e. eye and podiatry) by scheduling and communicating schedules to appropriate staff. Utilizes the Epic electronic health record (EHR) system to access, review, and monitor resident clinical status, retrieve pertinent medical information, and support care coordination among healthcare providers.

Provides administrative nursing support including maintenance of nursing records, thinning of charts, filing, and appropriately boxing for storage. Files sedation and psychotropic consents, distributes and routes consents appropriately, prepare and submit monthly reports as requested. Delivers and retrieves resident charts and related documentation while maintaining confidentiality and ensuring the secure handling of protected health information (PHI). Assists and collects medical equipment for Biomedical inspections and acts as a liaison between departments to ensure continuity of care.

Manages and monitors clinical supplies and over the counter (OTC) medication inventory by conducting face-to-face visits to all nursing warehouse stocking areas, assessing inventory, placing orders, and stocking supplies/medications while prioritizing efficiency by maintaining appropriate inventory levels and preventing shortages and unnecessary overstock.

Performs other related duties as assigned

Position Requirements

• Must have a high school diploma or equivalent
• Must have knowledge of basic office procedures and practices
• Must be proficient in using office equipment such as computers, printers, scanners, and fax machines
• Must be proficient in reviewing and validating ICD-10- CM codes

Physical Requirements

• Must be able to sit for extended periods of time.
• Must be able to remain in a stationary position frequently, but also occasionally move about within the campus of Tacachale to access other staff, buildings, and materials.
• Must be able to speak and hear clearly.
• Must be able to lift, carry, bend, crouch, reach overhead, stand, and walk on an occasional basis.
• Must have manual dexterity (i.e., use of fingers, hands, and arms).
• Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.

This position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.

Knowledge, Skills, and Abilities:

Knowledge of:

• Microsoft Suite of Products which includes Word, Outlook, Excel, PowerPoint.
• Filing systems.
• Correct spelling, punctuation, and grammar use.
• Developing an organized filing and tracking system.
• Typing memorandums and various reports.
• ICD-10- CM codes.

Ability to:

• Collect, evaluate, and analyze data relating to administrative functions.
• Prepare correspondence and administrative reports.
• Understand and apply applicable rules, regulations, and procedures.
• Take accurate minutes of meetings.
• Establish and maintain effective working relationships with others.
• Communicate effectively both verbally and in writing.
• Utilize problem-solving techniques.
• Use a telephone, computer, fax machine, and copy machine.
• Plan, organize and coordinate work assignments.
• Organize data into a logical format for presentation in reports, documents, and other written materials.
• Work as part of a team.
• Interact with all customers in a professional manner.
• Review documents to ensure accuracy and quality.

Skills in:

• The use of MS Office Suite software including Word, Excel, Outlook, PowerPoint.
• Managing/coordinating multiple, high-priority assignments.
• Communicating effectively orally and in writing.
• Managing multiple priorities and making timely decisions to meet department requirements.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending on the date of your retirement.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

Applicants for employment will also be screened through the Florida Agency for Health Care Administration (AHCA) Care Provider Background Screening Clearinghouse. For additional information, please visit the AHCA Background Screening Clearinghouse.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Special Requirements

You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Veterans’ Preference. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.