Health Information Manager

Signature HealthCARE, LLC; Kentucky; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

401(k) & Roth 401(k)

Company-Paid Life Insurance

HSA & FSA

Paid Time Off (PTO) & Holidays

Tuition Reimbursement & Tuition Desk"?

Student Debt Assistance

Uniform Allowance

Employee Assistance Program

Job summary

Signature HealthCARE seeks a Health Information Management professional for our Oakview Nursing and Rehabilitation Center to manage medical records and ensure regulatory compliance.

Role includes serving as Compliance Liaison, coordinating record requests, and supporting QAPI reporting while upholding privacy and confidentiality in a long‑term care environment.

Qualifications

• Associates degree or higher in Health Information Management, Healthcare Administration, or related field is required.
• RHIT or RHIA credential is preferred.
• Minimum of two years (2) experience in a health care facility; long-term care setting preferred.
• Knowledge of medical terminology, anatomy and physiology, and regulatory requirements.
• Strong analytical, critical thinking, and problem‑solving skills.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook; EMR experience (MatrixCare) preferred.

Responsibilities

• Maintain residents' medical records in accordance with facility policies and state/federal regulations.
• Upload paper records to the electronic chart promptly upon receipt.
• Manage long‑term storage and retrieval of records.
• Coordinate record requests and respond to approved requests.
• Serve as subject matter expert on health information management standards.
• Act as Compliance Liaison for the facility.
• Assist with annual Compliance risk assessments and education.
• Prepare findings for QAPI reporting.

Skills

Analytical thinking

Problem solving

MS Office

EMR knowledge

Regulatory knowledge

Communication skills

Education

Associate degree or higher in Health Information Management or Healthcare Administration

RHIT or RHIA credential preferred

2+ years healthcare facility experience

Tools

EMR system (MatrixCare)

Job description

About Us

Oakview Nursing and Rehabilitation Center is a 100-bed facility whose mission as a family-based organization to revolutionize the long term care industry through a culture of resident centered healthcare services, personalized spirituality, and real quality of life initiatives.

Signature HealthCARE is a family-based healthcare company offering integrated services across multiple states. Our continuum of care includes skilled nursing, rehabilitation, assisted and memory care, and home-based services supported by innovative technologies like telehealth and Care.ai-enabled solutions.

We are committed to advancing person-directed care and quality outcomes. Many of our facilities continue to receive high performance ratings and accreditations. As an award-winning organization recognized over the years by national outlets such as U.S. News & World Report, we take pride in fostering compassionate care environments and being an employer of choice in the healthcare industry.

Overview

Assist in maintaining residents’ medical records in accordance with facility policies and with state and federal regulations; Serve as the designated Compliance Liaison for the facility.

How you Will make a difference

• Meet the physical and sensory requirements stated below and be able to work in the environment described.
• Exhibit positive customer service both to internal and external customers.
• Identify and participate in process improvement initiatives that improve customer experience, enhance workflow, and/or improve the work environment.
• Other special projects and duties, as assigned.

Health Information Oversight

• Manage all aspects of medical records throughout its lifecycle, including admission through discharge, and retention in long-term storage where applicable. Ensure accuracy, timeliness, completeness, security, and regulatory compliance.
• Upload paper-based patient records to the electronic chart promptly upon receipt.
• Maintain organized auxiliary clinical and administrative records in compliance with company retention policy to support legal discovery, reporting, and internal reference.
• Manage long‑term storage of paper documents by labeling and preparing files, and sending records to offsite storage, in accordance with retention schedules. Assist in locating information housed in long‑term storage, and place orders to retrieve requested information as needed.
• Follow up with hospitals and external providers to obtain documentation after transfers or appointments, ensuring timely inclusion in the patient chart.
• Track and follow up on physician visits to ensure regulatory compliance; obtain missing visit notes from providers and escalation delays to facility management for resolution.
• Conduct routine audits to verify required documentation; present findings in daily morning meetings, follow up on deficiencies, and integrate results into QAPI reporting.
• Coordinate all record requests by forwarding to facility management within 24 hours of receipt and communicating with requestors as needed.
• Respond to approved medical record requests by retrieving and releasing records in accordance with company policy and confidentiality standards.
• Serve as a subject matter expert for staff and leadership on standards and regulations related to health information management.

Compliance Liaison Duties

• Act as Compliance Liaison for facility
• Assist, when requested, in the:
  • Annual Compliance risk assessment process by reminding stakeholders to complete the annual survey;
  • Completion of annual Compliance education by reminding stakeholders of the due date;
  • Periodic distribution of the code of conduct and compliance policies;
  • Monthly distribution of Compliance Newsletter and Compliance Tips to stakeholders;
  • Compliance investigations, by escalating allegations of violations of the Code of Conduct or policies to the compliance office;
• Function as a communication channel to and from the compliance office and assist compliance officer with addressing compliance questions.

What you Need to make a Difference

• Associates degree or higher in Health Information Management, Healthcare Administration, or related field from an accredited college is required. Extensive experience in Health Information may be considered in lieu of a degree.
• Registered Health Information Technician or Administrator (RHIT or RHIA) credential is preferred.
• Minimum of two years (2) experience in a health care facility required; Skilled nursing facility or other long‑term care setting with Health Information Management experience is preferred.
• Knowledge of legal, ethical, and professional practice standards as they apply to Health Information Management.
• Knowledge of medical terminology, anatomy and physiology, and regulatory requirements.
• Possess strong analytical, critical thinking, and problem‑solving skills.
• Demonstrate intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook; Experience with EMR and/or MatrixCare preferred.
• Highest level of professionalism and personal integrity with the ability to use independent judgement and maintain confidentiality.

Our exceptional Benefits Package and Signature Perks include the following and more!

• Medical, Dental & Vision Coverage
• First Stop Health Virtual Healthcare
• 401(k) & Roth 401(k)
• Company-Paid & Voluntary Life Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Paid Time Off (PTO) & Holiday Incentive Pay
• Tuition Reimbursement & Tuition Discounts with Select Universities
• Student Debt Assistance (eligible SNF RNs & LPNs)
• Uniform Allowance
• Partner Perks Discount Program
• Perfect Attendance Program
• Pay Advance & Next Day Pay
• Employee Assistance Program (EAP)
• Support Beyond Benefits with VitalLink and the Signature Inspire Foundation

Live with Purpose at Signature HealthCARE

Our exceptional benefits and Signature Perks are designed to support your health, wealth, and well-being, including:

At Signature HealthCARE, our team members are empowered—not just encouraged—to use their talents and abilities to solve problems. Our culture is built on three pillars: Learning, Spirituality, and Intra-preneurship.

Each pillar has dedicated initiatives that strengthen our culture and create opportunities for growth.

Come see what the revolution is all about!

Signature HealthCARE is an Equal Opportunity/Affirmative Action Employer. We are committed to creating an inclusive workplace for all applicants and stakeholders.