Health Information Manager

Monarch Healthcare Management; Croix Estates (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

UKG Wallet

Free Medical Insurance

Loan reimbursement

Scholarship opportunities

Paid Time Off – Vacation Time

401(k) with annual contribution match

Referral bonuses

Career path opportunities

Job summary

Monarch Healthcare Management is seeking a Health Information Manager (HIM) to maintain the integrity, confidentiality, and accessibility of resident health records across our Minnesota facilities.

The role oversees HIPAA compliance, release of information, census data management, admissions coordination, and discharge documentation. Strong knowledge of medical terminology and Medicare/Medicaid payments is required.

Qualifications

• HI Assistant or HUC experience and training in medical records.
• Knowledge of regulations, survey processes, documentation requirements and legal issues.
• Understanding of Medicare and Medicaid payment systems.
• High school diploma or equivalent.
• Knowledge of medical terminology.
• Long-term care or healthcare experience.

Responsibilities

• Ensure HIPAA compliance and protect confidentiality of records.
• Manage release of information and filing/retention of records.
• Maintain census data, case mix changes, and pay status with audit trails.
• Coordinate admissions and ongoing records, audits, and physician signatures.
• Oversee discharge documentation and quality review.
• Lead department and collaborate on HIPAA compliance and QAPI.

Skills

HI Assistant experience

HUC experience

Medical records training

Coding experience

Education

High school diploma

Job description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off – Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Manager

Position Summary

The Health Information Manager (HIM) is responsible for maintaining the integrity of the health information system and medical records for every resident, ensuring they are accurate, systematically organized, complete and readily accessible. The HIM is responsible for the oversight of confidentiality, compliance, privacy and security of the health information system and its contents. Instances where there is only one HI staff, the HIM will complete all necessary HI duties.

Responsibilities

• Health Information Security & HIPAA Compliance Safeguard the confidentiality, integrity, and security of medical records through physical, electronic, and administrative protections in compliance with HIPAA and state and federal regulations.
• Release of Information & Record Retention Manage release-of-information requests and maintain compliant systems for filing, retention, and destruction of paper and electronic medical records per organizational and regulatory standards.
• Census Management & Data Integrity Maintain and communicate accurate daily census data, case mix changes, and pay status updates while ensuring audit trails, current ICD coding, and accurate resident information systems.
• Admission & Ongoing Records Management Coordinate resident-centered admissions, initiate and maintain medical records, perform regular audits and coding, manage physician signatures, monitor orders, and ensure timely and accurate documentation during the resident stay.
• Discharge Record Completion & Quality Review Oversee discharge documentation by assembling, auditing, tracking, coding, and completing medical records while monitoring deficiencies and ensuring timely physician completion.
• Department Leadership, QAPI & Collaboration Supervise Health Information staff as needed, collaborate with leadership on HIPAA compliance and resident rights, support QAPI initiatives, and maintain flexibility to support facility operations.

Qualifications

• Previous experience as a HI Assistant or HUC; training in medical records; experience with coding.
• Knowledge of regulations, survey process, documentation requirements and legal issues.
• Understanding of payment systems including Medicare and Medicaid
• High School graduate or equivalent
• Knowledge of medical terminology
• Long-term care or healthcare experience

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.