Health Information Management Specialist

Compass Health Network; Wentzville (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

Compass Health Network is seeking a Health Information Management Specialist to help ensure medical records are handled accurately, securely, and in a HIPAA-compliant manner. This role supports care teams, protects patient privacy, and keeps our behavioral healthcare organization running smoothly.

Attention to detail and timely processing are essential in this administrative position. In addition to primary duties, the role at the Royal Oaks location includes auditing discharged records and

Qualifications

• Experience in healthcare or clerical/records role preferred
• Strong attention to detail and ability to manage multiple priorities
• Proficient in maintaining confidentiality and working with sensitive information
• Comfortable with technology, document scanning, and electronic record systems

Responsibilities

• Receive and process medical record requests in compliance with HIPAA
• Log, prepare, and send records via mail, email, or fax with accuracy and professionalism
• Prepare invoices for billed record requests and monitor timelines for release
• Scan and upload documents into the EHR and audit scanned files for quality
• Support medical records audits, chart conversions, and purging projects
• Provide excellent customer service via phone and email regarding health records
• Audit discharged patient records for completeness
• Perform quality checks to ensure all scanned materials are in the EHR system

Skills

Organizational skills

Attention to detail

HIPAA compliance

Customer service

Education

High School/GED

Job description

Keep Information Flowing and Care Connected as a Health Information Management Specialist

Behind every great healthcare team is a system of accurate, timely, and secure information. As a Health Information Management Specialist, you’ll help ensure that medical records are processed with precision and confidentiality—supporting care teams, protecting patient privacy, and helping keep our organization running smoothly. This is a key administrative role for someone who values details, deadlines, and the importance of health data.

This Is a Great Opportunity For Someone Who

Thrives in a structured, detail-oriented environment, has strong organizational skills, and wants to play a vital role in maintaining the integrity of patient health information in a mission-driven behavioral healthcare setting.

Key Responsibilities

• Receive and process medical record requests in compliance with HIPAA
• Log, prepare, and send records via mail, email, or fax with accuracy and professionalism
• Prepare invoices for billed record requests and monitor timelines for release
• Scan and upload documents into the EHR and audit scanned files for quality
• Support medical records audits, chart conversions, and purging projects
• Provide excellent customer service via phone and email regarding health records

Additional responsibilities for Royal Oaks location:

• Audit discharged patient records for completeness
• Perform quality checks to ensure all scanned materials are in the EHR system

Requirements, Skills, Knowledge And Expertise

High School/GED preferred

Work Experience

• Experience in a healthcare or clerical/records role preferred
• Strong attention to detail and ability to manage multiple priorities
• Proficient in maintaining confidentiality and working with sensitive information
• Comfortable with technology, document scanning, and electronic record systems

You’ll Be A Great Fit for This Role if You:

• Are highly organized and dependable with a sharp eye for detail
• Enjoy working behind the scenes to support excellent patient care
• Understand and respect the importance of confidentiality and HIPAA compliance
• Are comfortable working with electronic records and clerical systems
• Want a role that blends independent work with mission-driven impact