Health Information Management Representative - Other Administration

Agence PROvidence; Hesperia (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Providence is seeking a Medical Records Clerk to ensure the timely and accurate delivery of patient charts while retrieving records from physician offices and uploading documents into the correct EMR locations. The role supports the Medical Records Department and requires attention to detail and basic clerical skills within a healthcare setting.

The ideal candidate will have at least 1 year of medical records experience, familiarity with EMR systems, and a willingness to handle various

Qualifications

• 1 year Medical record related experience.
• Driving may be necessary; provide proof of driver license and auto insurance upon request.
• Preferred HIT certification and HIPAA certification.
• 1 year clerical experience within a healthcare environment.
• Experience with EMR systems Allscripts/Touchworks, Meditech, and/or Advanced Web / IDX.

Responsibilities

• Deliver patient charts to the appropriate person/department in a timely manner.
• Retrieve medical records from physician offices.
• File charts back to the correct location.
• Scan paperwork into the correct EMR location.
• Provide clerical support, answer telephones, and address requests for information.

Skills

Medical records experience

Healthcare clerical

Document scanning

EMR systems (Allscripts/Touchworks/Med

Allscripts/Touchworks/Meditech/IDX

Driver's license

HIPAA certification

HIT certification

Job description

Description

Working under the direction of the Manager of Medical Records/Scanning, this position is responsible for the timely and accurate delivery of all required patient charts to the appropriate person/department as well as retrieving medical records from physician offices, accurately filing of all charts back to appropriate location. In addition, this position is also responsible for the timely and accurate scanning of paperwork into the correct EHR location. Performs a variety of clerical support functions as needed. The Medical Records Clerk assists with maintaining a smooth operation of the Medical Records Department by scanning loose papers into electronic medical records, importing electronic records, answering telephones and addressing requests for information.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Medical Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Upon request: Driving may be necessary as part of this role. Caregivers are required to comply with all state laws and requirements for driving. Caregivers will be expected to provide proof of driver license and auto insurance upon request. See policy for additional information.
• 1 year Medical record related experience.

Preferred Qualifications:

• Upon hire: HIT certification.
• Upon hire: HIPPA certification.
• 1 year Clerical experience within a healthcare environment.
• Medical records experience within the healthcare industry including document scanning.
• Experience with EMR, Allscripts/Touchworks, Meditech, and/or Advanced Web / IDX.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well‑being resources and much more. Learn more at providence.jobs/benefits. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence Clinical Network (PCN) is a service line within Providence serving patients across seven states with quality, compassionate, coordinated care. Collectively, our medical groups and affiliate practices are the third largest group in the country with over 11,000 providers, 900 clinics and 30,000 caregivers.

PCN is comprised of Providence Medical Group in Alaska, Washington, Montana and Oregon; Swedish Medical Group in Washington’s greater Puget Sound area, Pacific Medical Centers in western Washington; Kadlec in southeast Washington; Providence’s St. John’s Medical Foundation in Southern California; Providence Medical Institute in Southern California; Providence Facey Medical Foundation in Southern California; Providence Medical Foundation in Northern and Southern California; and Covenant Medical Group and Covenant Health Partners in west Texas and eastern New Mexico.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.