Health Information Management Assistant

Memorial Hermann; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Memorial Hermann is seeking a Health Information Management Assistant to perform general administrative duties in the HIM department and to guide new staff. The role involves filing, retrieving, copying, and distributing medical records in compliance with state and federal guidelines, under supervision.

Responsibilities include ensuring record accuracy, coordinating with physicians and staff, and maintaining quality service within budget and time constraints.

Qualifications

• Two (2) years of experience in health information management or equivalent health information management training.
• Knowledge of medical terminology.
• Strong knowledge of medical records procedures.
• Effective oral and written communication skills.
• Ability to follow instructions and perform tasks accurately.

Responsibilities

• Reviews the medical record and assignments of deficiencies to assure compliance with record completion rules.
• Audits accuracy of electronic and manual entry and resolves discrepancies.
• Maintains records using multiple filing systems to retrieve and file information.
• Ensures information is legible, complete, and signed in medical records.
• Coordinates analysis of records and files records in designated areas.
• Reviews scanned documents for accuracy and proper identification.
• Provides customer service related duties and communicates with physicians and staff for clarification.
• Supports department goals and mentors less experienced staff.
• Models compassionate, personalized experiences per Memorial Hermann standards.

Skills

Health information management

Medical terminology

Medical records procedures

Oral and written communication

Attention to detail

Education

High School Diploma or GED

RHIT preferred

Job description

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.

Job Summary

Under direct supervision, the Health Information Management Assistant performs general administrative duties as directed to carry out the daily operations of Health Information Management (HIM) department. Performs all clerical functions necessary to file, retrieve, copy and distribute medical records following all federal, state, industry and hospital guidelines. Will provide guidance to HIM Assistant I and newly hired employees.

Job Description

Hours

Sunday to Thursday 10 am - 6:30 pm

Minimum Qualifications

Education: High School Diploma or GED

Licenses/Certifications: RHIT preferred

Experience / Knowledge / Skills

• Two (2) years of experience in health information management or equivalent health information management technical training, preferred
• Knowledge of medical terminology
• Strong knowledge of medical records procedures
• Effective oral and written communication skills
• Ability to follow instructions and perform tasks accurately

Principal Accountabilities

• Reviews the medical record and assignment of deficiencies to assure compliance with rules and regulations for record completion.
• Audits accuracy of electronic and manual entry and facilitates resolution of any discrepancies.
• Maintains records using multiple, complex filing systems to retrieve files, locate missing records, file/or scan new and updated information.
• Determines appropriate document content and data necessary to be retained in the legal physical and electronic medical records.
• Reviews medical records for completeness.
• Monitors entries made into medical record documents to ensure that all information is legible, complete, and signed.
• Coordinates analysis of records into standard order, and files records in designated areas according to applicable alphabetic and numeric filing system.
• Reviews scanned documents for accuracy, legibility, and appropriate identification.
• Provides customer service related duties.
• Communicates with physicians and staff to clarify diagnosis or get additional information.
• Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
• Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
• Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
• Other duties as assigned.