Health Information Coordinator

Covenant Living Communities and Services; Santa Barbara (CA); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

PTO and holidays

401(k) with match

Fitness center access

Tuition assistance

Employee assistance program

Pet insurance

Job summary

Covenant Living Communities and Services is seeking a Health Information Coordinator to coordinate and supervise the Health Information department in accordance with policies and applicable state and federal guidelines.

You will prepare health records for admissions, maintain resident census, ensure timely and complete documentation, and collaborate with physicians for discharge summaries while protecting confidentiality.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 2+ years of experience in health information or related field.
• Knowledge of medical terminology and HIPAA regulations.
• Ability to read and understand medical documentation.

Responsibilities

• Coordinate and supervise the Health Information department per policies and regulations.
• Prepare health records for new admissions and maintain resident census.
• Review records for timeliness and completeness; inform staff of deficiencies.
• Maintain quality assurance through audits and scanning.
• Obtain discharge summaries and other information from physicians for health records.

Skills

Strong communication skills

Organizational skills

Interpersonal skills

Problem solving

Education

High School Diploma or Equivalent

Associate’s Degree

Job description

This position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.

Essential Responsibilities

• Prepare health record and room for new admissions according to policies and procedures.
• Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
• Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records. Review on an ongoing basis each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations. Inform physician and staff of any deficiencies on records.
• Maintain quality assurance standards by performing regular audits and scanning.
• Work with physicians to obtain signed discharge summaries and other information to complete health record.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
• Update all health record information on a regular basis according to policy and procedure.
• Make appointments and arrange transportation for residents when necessary.
• Complete lab requisitions and notify laboratory for draws as required. Receive, record and forward results to Nurse.
• Maintain medical office supply inventory and order supplies as necessary. Responsible for the maintenance of all facility office and medical equipment.
• Notify physicians advising of required visits according to guidelines. Guide physicians through documentation process when visiting facility residents. Notify Administration of delinquent physician visits within specified time frame. Maintain appropriate documentation regarding physician visits.
• Serve as a member of the Quality Assurance Committee. Attend in‑services as required by state and federal regulations.
• Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function.

Education And Work Experience

• Required Degree: High School Diploma or Equivalent
• Preferred Degree: Associate’s Degree
• Certificate(s): N/A
• Experience: 2+ Years

Knowledge, Skills, And Ability

• Strong communication, organizational, interpersonal and problem solving skills.
• Ability to read and understand medical documentation.
• Knowledge of medical terminology and understanding HIPAA laws.

Physical Requirements

• Sufficient physical ability and mobility to work in an office/community setting.
• Ability to stand or sit for prolonged periods of time.
• Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
• Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
• Ability to operate various equipment based on department and weather conditions.
• Engage in repetitive movements of wrists, hands, and fingers – typing and/or writing.

Clarity Of Vision

• Near visual acuity: clarity of vision at approximately 20 inches or less (e.g., working with small objects or reading small print), including use of computers.
• Far visual acuity: clarity of vision at 20 feet or more, with ability to recognize features.
• Peripheral vision: observing an area that can be seen up and down or to the right or left while eyes are fixed on a given point.

Compensation Pay Range

$23.00 - $26.00 per hour

Reasonable Pay Estimate

A reasonable estimate of the pay range for this position is $23.00 - $26.00 per hour. The actual offered rate of pay is determined by job‑related qualifications, experience, skills, education, geographic location, and internal and external equity considerations.

Benefits

• Medical, dental and vision insurance
• Employer‑paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities
• Various voluntary benefits:
  • Life, AD&D
  • Tuition assistance and scholarships
  • Employee assistance program
  • Legal services, home/auto insurance, discount purchasing program
  • Pet insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.