Health Information Coordinator

Covenant Retirement Communities & Covenant Care; United States; On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

PTO & six holidays

403(b) with 3% employer match

Fitness center access

Job summary

Covenant Retirement Communities & Covenant Care seeks a Health Information Coordinator to supervise the Health Information department, ensuring compliance with policies, procedures, and state/federal guidelines. You will manage admissions records, audits, and timely documentation.

The role collaborates with physicians and staff, maintains confidentiality, and supports quality assurance initiatives. Requires at least a high school diploma and 2+ years of experience in health information;

Qualifications

• High School Diploma or Equivalent required.
• Associate’s Degree preferred.
• 2+ years of experience in health information management.

Responsibilities

• Prepare health records for new admissions according to policies.
• Maintain a permanent register of resident admissions and discharges and census.
• Review health records for timeliness and completeness.
• Inform physicians and staff of deficiencies on records.
• Maintain audits and confidentiality; perform regular QA checks.
• Obtain signed discharge summaries and other information from physicians.
• Assemble closed records until full electronic record is obtained.
• Update health record information regularly per policy.
• Coordinate appointments and transportation for residents.
• Complete lab requisitions and notify laboratory for draws.

Skills

Communication skills

Organizational skills

Interpersonal skills

Problem solving

Medical terminology

HIPAA knowledge

Education

High School Diploma or Equivalent

Associate’s Degree

Job description

We Are Inspired to Serve. Join us! This position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.

ESSENTIAL RESPONSIBILITIES:

• Prepare health record and room for new admissions according to policies and procedures.
• Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
• Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records.
• Review on an ongoing basis, each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations.
• Inform physician and staff of any deficiencies on records.
• Maintain quality assurance standards by performing regular audits and scanning.
• Work with physicians to obtain signed discharge summaries and other information to complete health record.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
• Update all health record information on a regular basis according to policy and procedure.
• Make appointments and arrange transportation for residents when necessary.
• Complete lab requisitions and notify laboratory for draws as required.
• Receive, record and forward results to Nurse.
• Maintain medical office supply inventory and orders supplies as necessary.
• Responsible for the maintenance of all facility office and medical equipment.
• Notify physicians advising of required visits according to guidelines.
• Guides physicians through documentation process when visiting facility residents.
• Notifies Administration of delinquent physician visits within specified time frame.
• Maintains appropriate documentation regarding physician visits.
• Serves as a member of the Quality Assurance Committee.
• Attend in-services as required by state and federal regulations.
• Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function.

EDUCATION AND WORK EXPERIENCE:

Required Degree: High School Diploma or Equivalent Preferred Degree: Associate’s Degree Certificate(s): N/A Experience: 2+ Years

KNOWLEDGE, SKILLS, AND ABILITY:

• Strong communication, organizational, interpersonal and problem solving skills.
• Ability to read and understand medical documentation.
• Knowledge of medical terminology and understand HIPPA laws.

PHYSICAL REQUIREMENTS:

• Sufficient physical ability and mobility to work in an office/community setting.
• Ability to stand or sit for prolonged periods of time.
• Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
• Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
• Ability to operate various equipment base on department and weather conditions Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.
• Clarity of Vision: For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers.
• For far visual acuity, Clarity of vision at 20 feet or more.
• This is not just the ability to see a person or object, but the ability to recognize features as well.

Compensation Pay Range: $19.13 - $25.43 per hour Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $19.13 - $25.43 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

• Medical, dental and vision insurance Employer paid group term life and disability Paid Time Off (PTO) & six paid holidays 403(b) with a 3% employer match Fitness center use at most facilities.
• Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance.

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

We believe we are a great place to work. Covenant Living & CovenantCare at Home are faith-based Continuing Care Retirement Community (CCRC) & Home Health organization. From the establishment of our first community – Covenant Home of Chicago in 1886 – to becoming the fifth-largest not-for-profit CCRC sponsor in the LeadingAge Ziegler Top 150, our goal has been to provide outstanding care and services to senior adults. We believe we are inspired to serve. We create joy and peace of mind for residents and their families by providing a better way of life. These are the standards of behavior we hold ourselves to in serving our residents. Safety I learn & follow safety policies & procedures. I immediately report unsafe conditions for staff, residents, & guests and fix when possible. I protect residents, co-workers, & myself from unsafe conditions and practices by reporting unsafe conditions and fixing it or having it fixed. Courtesy I smile & acknowledge everyone that I encounter. I carry myself in a manner that projects positivity, approachability, & respectfulness. I address the concerns of others by actively listening & seeking solutions. Responsiveness I take initiative to respond to the needs of others in a timely manner to achieve resolution. I anticipate the needs of others and respond in a timely manner. I communicate to others who need to join me in responding to the needs of others. I return phone calls within 24 hours. I identify action steps and communicate them to all vested parties. Image I ensure our environment is professional, welcoming, & clean. I follow CL policies, procedures, & all regulations. We believe in making a difference in other’s lives. We have approximately 3,200 employees serving more than 5,000 residents in our nationwide family of continuing care retirement communities and home health. Construction and development continues on several of our 14 campuses, ensuring ever more exciting opportunities for employees to serve residents.