Health Information Associate

Mercy; United States; On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Tuition support

Matched retirement plans for 32+ hours

Job summary

Mercy Hospital St. Louis is seeking a Health Information Associate to ensure accurate processing, scanning, indexing, and management of medical records to support patient care and revenue integrity. The role involves working with the HIM team, Epic queues, and document imaging systems in a fast-paced hospital environment.

The position is full-time (40 hours/week), non-exempt, based in St. Louis, MO, and emphasizes accuracy, confidentiality, and teamwork within the Health Information Management

Qualifications

• High School Diploma, GED, or equivalent required.
• Basic computer skills and ability to navigate multiple software applications.

Responsibilities

• Receive, prepare, scan, and index paper and electronic medical records accurately.
• Use imaging systems and HIM software to process records and check quality.
• Manage Epic and HIM work queues and prioritize workload.
• Monitor quality metrics and support process improvements.
• Collaborate with the HIM team and stakeholders to resolve documentation issues.

Skills

Attention to detail

Interpersonal skills

Time management

Communication skills

Education

High School Diploma or GED

Job description

Find your calling at Mercy! The Health Information Associate ensures that medical records are accurately received, processed, and scanned to support patient care and revenue management, while performing various technical and clerical tasks in the HIM department.

Position Details: Health Information Associate Mercy Hospital St. Louis Full-Time | 40 Hours Per Week | Non-Exempt. Mercy Hospital St. Louis is seeking a detail-oriented Health Information Associate to join the Health Information Management (HIM) team.

Key Responsibilities

• Medical Records Processing

  Receive, prepare, scan, and index paper and electronic medical records accurately and efficiently. Verify patient and document information before processing records into the electronic health record. Ensure records are available in a timely manner to support patient care, coding, billing, and compliance requirements. Enter or update missing information as needed to maintain record accuracy.

• Document Imaging & Information Management

  Utilize document imaging systems and HIM software to process medical records. Perform quality checks to ensure scanned documents meet organizational standards. Monitor and correct indexing errors and document exceptions. Maintain the integrity and confidentiality of all protected health information (PHI).

• Work Queue & Workflow Management

  Manage assigned Epic and HIM work queues. Prioritize workload to meet departmental turnaround time expectations. Assist in reducing record backlogs and maintaining records processing standards.

• Quality & Performance

  Monitor quality, productivity, and standard work metrics. Follow departmental policies, procedures, and regulatory requirements. Identify and report workflow issues affecting record accuracy or efficiency. Participate in process improvement initiatives as assigned.

• Team Support

  Utilize all available resources within the Document Management System (DMS) and related applications. Collaborate with HIM team members and internal stakeholders to resolve documentation issues. Provide support for department operations and perform additional duties as assigned.

Minimum Qualifications

• Education: High School Diploma, GED, or equivalent required.
• Experience: Basic computer skills required. Ability to navigate multiple software applications and maintain accurate electronic records.

Preferred Qualifications

• Experience: Experience in medical records, healthcare administration, document imaging, or health information management preferred.
• Experience: One (1) year of experience in an acute care medical records department preferred.
• Experience: Customer service experience preferred.

Knowledge, Skills & Abilities

• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Self-motivated and highly organized with strong time-management skills.
• Ability to prioritize tasks and make informed decisions in a fast-paced environment.
• Adaptable to changing priorities, technologies, and departmental needs.
• Strong analytical, problem-solving, and research abilities.
• Ability to perform repetitive tasks with a high degree of accuracy.
• Comfortable working on a computer for extended periods.
• Strong interpersonal and communication skills.
• Ability to work independently as well as collaboratively within a team environment.

Why Join Mercy?

At Mercy, our mission is centered on compassionate care and exceptional service. As a Health Information Associate, you'll play an important role in ensuring accurate and timely medical record management that supports high-quality patient care, regulatory compliance, and organizational success.

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Tuition support
• Matched retirement plans for team members working 32+ hours per pay period

Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.

Why Mercy?

Transforming the Health of Our Communities

Our Mercy health system was founded by the Sisters of Mercy in 1986. But our heritage goes back more than 195 years. It began with an Irish woman named Catherine McAuley, who was determined to help women and children in Dublin experiencing poverty. Though Catherine had a modest upbringing, she received an unexpected inheritance that allowed her to fulfill that dream. In 1827, she opened the first House of Mercy in Dublin, intending to teach skills to women and educate children. Many volunteers came to help. A few years later, Catherine founded the Sisters of Mercy, one of the first religious orders whose Sisters were free to walk among the poor and visit them in their homes. In 1843, the Sisters of Mercy came to the United States. In 1856, they traveled to St. Louis. In the years to come, they would establish hospitals throughout the Midwest. Many of these would join together in 1986 as Mercy.