Health Information Access & EMR Specialist

Cahaba Medical Care Foundation; West Centreville (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Cahaba Medical Care Foundation is seeking a Health Information Access Assistant to join our Clinical Operations team in Centreville, AL. This role supports clerical tasks across clinics, assists with EMR documentation, prior authorizations, and patient communications to ensure efficient patient care.

Responsibilities include managing referrals, coordinating appointments, verifying insurance networks, and processing records with Athena.

Qualifications

• Knowledge of medical terminology.
• Ability to organize and process work efficiently.
• Proficiency in computer programs and applications.
• Ability to independently assume other responsibilities in addition to routine duties.
• Must be a team player and self-motivator.
• Ability to communicate clearly.
• Ability to use EMR software and basic office software.
• Accuracy and thoroughness in detail intensive tasks.
• Strong written and verbal communication skills.

Responsibilities

• Document patient care in EMR.
• Complete patient paperwork including prior authorizations, home health paperwork, medical supply paperwork, etc.
• Respond to patient messages, schedule appointments and procedures.
• Work through assigned tasks in EMR.
• Obtain referral when scheduling with a specialist; schedule all Doctor to Doctor referrals and diagnostic testing for the patients within the time frame requested by the patient or doctor.
• Check insurance plans to ensure the doctor or facility is in network prior to scheduling with a specialist or hospital for testing.
• Obtain prior authorization on all high tech imaging services, surgical procedures, sleep studies, and Psychological services. Some insurance will not require but an attempt must be made.
• Obtain detailed benefit coverage for psychological services, dietary services, surgical procedures, global maternity, injections, and sleep studies with all insurances.
• Obtain a name and reference number for the benefits quoted.
• Generate diagnostic orders and fax to the relevant imaging facility.
• Notify patients of their scheduled appointments.
• Responds to Medical records, medication prior authorizations, and paperwork for All clinical sites.
• Under the direction of the Nurse Manager, work on clinical tasks, including Athena buckets.
• Distribute records into patient charts in Athena.
• Fax records via Athena Fax.
• Other tasks as assigned by Nurse Manager.

Skills

Time Management

Organization

Attention to Detail

Quality Focus

Professionalism

Productivity

Thoroughness

Deadline-Oriented

Internal Communications

Reporting Skills

Clear Communication

Tools

EMR software

Athena

Office software

Job description

Cahaba Medical Care Foundation is seeking a Health Information Access Assistant to join our Clinical Operations team in Centreville, AL. This role supports clerical tasks across clinics, assists with EMR documentation, prior authorizations, and patient communications to ensure efficient patient care.

Responsibilities include managing referrals, coordinating appointments, verifying insurance networks, and processing records with Athena.