HEALTH INFO COORDINATOR 1

State of Nevada (NV); Carson City (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

Nevada Department of Corrections in Carson City seeks a Health Info Coordinator 1 to manage storage, maintenance, retrieval, retention, and release of inmate health information, and to prepare reports by researching sources and summarizing findings.

The role supports committees, maintains medical records, ensures confidentiality as HIPAA-compliant, and coordinates medical appointments with the Transportation division.

Qualifications

• Graduation from high school or equivalent and a basic medical terminology course; two years of experience in a medical records department.
• Experience releasing information in accordance with laws, rules and regulations; maintaining confidentiality.

Responsibilities

• Coordinate storage, maintenance, retrieval, retention and release of health information for inmates.
• Prepare reports by researching sources, ensuring accuracy, and summarizing findings for administration and licensing agencies.
• Participate in committees to develop health information policies and procedures; maintain medical/clinical records and filing systems; purge records as needed.
• Maintain patient confidentiality and control access to records; release information with proper consent or court orders; prepare summaries, indexes and registers.
• Coordinate medical appointments with the agency Transportation division and support quality improvement audits and data collection.

Skills

Medical records management

HIPAA knowledge

Data reporting

Quality improvement

Confidentiality

Education

High school diploma

Medical terminology course

Tools

Word processing

Spreadsheet

Database software

Job description

The Department of Corrections is seeking to fill a Health Info Coordinator 1 located in Carson City. The Health Information Coordinator will coordinate the systematic storage, maintenance, retrieval, retention, and release of information for agency inmates. Incumbents prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings. They will also participate in committees which develop, interpret, and disseminate health information policies and procedures; prepare and maintain medical and/or clinical records; create new records; file documents; and purge records. Incumbents control access to records and authorize release of information; prepare and maintain summaries, indexes, and registers to inmate medical/clinical records; prepare monthly inmate transportation schedules; and coordinate medical appointments with agency Transportation division. Typical work hours for this role are Monday through Friday, 8:00am to 5:00pm. Extended hours may be required on short notice in case of emergencies.

Positions allocated to this series have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinical records system in compliance with applicable standards and licensing requirements, regulations, policies and procedures. Incumbents work in environments such as psychiatric outpatient clinics or inpatient hospitals, facilities for individuals with intellectual or developmental disabilities, skilled nursing facilities, intermediate care facilities, student health clinics, a high security mental health facility, or a prison facility in a clinic, medical infirmary and/or mental health unit for the treatment of the medically and/or mentally ill offenders.

Graduation from high school or equivalent, one semester-length course in basic medical terminology and two years of experience in the medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, facility for individuals with intellectual or developmental disabilities or free standing clinic which included initiating and maintaining medical/clinical records; releasing information in accordance with established laws, rules and regulations; maintaining confidentiality; and working with staff, patients and the general public; OR one year of experience as a Health Information Coordinator Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and ease-of-access to medical records.

• Prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings in order to display health care data for administration, medical staff, and licensing, regulatory and accrediting agencies.
• Participate in facility committees which develop, interpret and disseminate health information policies and procedures including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.
• Prepare and maintain medical/clinical records according to facility standards and accepted filing methods and procedures; create new records; file documents in appropriate sections; thin and purge records according to established facility policies and procedures; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.
• Participate in quality improvement activities such as auditing records; verify completeness, flag deficiencies, notify appropriate personnel regarding deficiencies, and follow up until record is complete and properly documented; compile data, statistical reports and results of quality improvement audits as required.
• Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories and other providers to maintain complete and accurate medical records.
• Maintain record and patient confidentiality in accordance with rights to privacy and related laws and regulations; control access to records and authorize release of information according to legal, facility and regulatory requirements; release information upon receipt of properly executed consent agreements or court orders; and protect patient identity when preparing reports for legal, licensing, or certifying agencies.
• Prepare and maintain summaries, indexes and registers related to medical/clinical records to ensure efficient access and retrieval of data.
• Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.

Incumbents at this level organize, coordinate and administer health information for a facility. This is the journey level in the series and incumbents perform the full range of duties described in the series concept.

Working knowledge of: current medical records maintenance systems including development, implementation and application; word processing, database, spreadsheet and related software programs; medical records content, format and filing techniques and procedures; policies, procedures, and legal requirements related to records retention and release of information pursuant to applicable Health Information Portability & Accountability Act (HIPAA) regulations.

General knowledge of: medical terminology. Ability to: accurately maintain a standardized filing system; explain technical policies, procedures and standards related to medical records; perform quality improvement activities; perform arithmetic calculations including ratios and percentages in order to complete statistical reports; accurately copy and/or transcribe medical information; read, interpret and accurately complete forms and documents; operate computer equipment and applicable software programs in order to enter, access, and retrieve information and create reports.