HEALTH CLINIC ASSISTANT ADMINISTRATOR - 1026

Confidential; Greenville (SC); On-site; USD 85,000 - 115,000; Full time

Job summary

City of Greenville seeks a Health Center Administrator to lead the Employee Health Center's medical program for all city employees. Provide managerial support for operational and administrative functions, supervise EHC staff, and ensure compliance with OSHA, HIPAA, FMLA, ADA, GINA, FMCSA, and related laws.

Coordinate with the Health Clinic Administrator, Benefits Administrator, and CHRO on policy development, budgeting, contracts, and reporting.

Qualifications

• Experience directing/leading an employee health program.
• Knowledge of OSHA, HIPAA, FMLA, ADA, GINA, FMCSA and related regulations.
• Ability to supervise health center staff and manage clinical operations.
• Experience drafting policies, managing budgets, and contracting for health services.

Responsibilities

• Assist with management of the Employee Health Center's medical program and staff.
• Ensure compliance with federal/state/local laws and city policies.
• Coordinate FMLA, ADA, and workers' compensation processes with HR, TPA and leadership.
• Prepare reports, manage budget, and maintain health center licenses and records.

Skills

Regulatory compliance

Healthcare management

HIPAA knowledge

FMLA knowledge

OSHA standards

Staff supervision

Job description

Job Summary

Within broad parameters and in compliance with technical, administrative, regulatory, or professional standards, and guidelines, assists with directing and leading the Employee Health Center's (EHC) entire medical program for all City of Greenville employees. Provides managerial support for operational and administrative functions of the EHC, including all medical, health, and wellness programs. Supervises assigned EHC staff. Maintains compliance with City policies and federal, state, local laws, rules and regulations such as OSHA, DOT, FTA, Workers' Compensation Act, FMLA, ADA, GINA, HIPAA, Nurse Practice Act, EEOC, and FMCSA. Ensures that Standing Orders are current and signed by the Medical Director for all nursing care provided. In coordination with the Health Clinic Administrator, the Benefits Administrator and the Chief Human Resources Officer, assist with managingthe City's FMLA, ADA and Transitional Work policies. In collaboration with the Health Clinic Administrator, coordinate the Workers' Compensation program with the employees, Risk Manager and City's third-party administrator (TPA). Assists with the planning, development, and implementation of the City's health and wellness programs. Ensures all reporting requirements are completed in a timely and accurate manner. Assists with the development and management of the division's annual operating budget. Researches, writes, and updates all Health Center policies and procedures. Manages all Health Clinic contracts. Prepares Health Clinic metrics reports. Maintains all required licenses and certifications. Serves as the Health Clinic Administrator in their absence.

Essential Functions

• Assist with Management of the Employee Health Center's Medical Program: Assist the Health Clinic Administrator with managing the operational and administrative functions, programs and projects of the EHC. Collaborate with the Health Clinic Administrator and EHC staff to carry out the service objectives of the division. Ensure that Standing Orders are current and signed by the Medical Director for all nursing care provided. As directed, supervise post-offer physical testing of all applicants, job candidates and volunteers. Manage the scheduling of all post-offer placement Fire and Police health screening, stress testing, and pulmonary function testing. Monitor scheduling of psychological testing for post-offer Firefighters and Police Officer applicants. Review all psychological test reports and bring any concerns to the attention of the Health Clinic Administrator and Chief Human Resources Officer. Ensure all post-offer testing results meet the City's minimum physical requirements to safely perform the job description and are communicated to the appropriate department. Direct annual stress testing, on-site blood work, and referrals for all Firefighters and Police Officers. Analyze the results and provide guidance to seek care from personal health care providers as indicated, and counseling for employees within the scope of nursing knowledge and practice. Monitor missed appointments and rescheduling. Assist with coordinating all random, DOT, non-DOT, reasonable suspicion, post-accident, follow up and return to duty drug testing. Ensure that all positive drug tests are referred to an MRO for final determination. As needed, provide direct care to employees such as: blood pressure and blood glucose checks, administering over-the-counter medication, physicals, requests for medical information, follow-up with employees for referrals to primary medical physicians, tetanus vaccines, hepatitis vaccines, seasonal influenza vaccines, placement and reading of PPD. Ensure the completion of the annual Federal Testing Authority (FTA) drug testing reports. Oversee and manage data entry in Occupational Health Manager (OHM) for nursing notes related to medical data, office visits and treatment, drug testing, physicals, blood work, etc. Maintain complete and accurate medical records on employees in compliance with HIPAA.

25%

• Support the Administration of the City's FMLA, ADA and Transitional Work Policies: In coordination with the Health Clinic Administrator, the Benefits Administrator and the Chief Human Resources Officer, assist with managingthe City's FMLA, ADA and Transitional Work policies, maintaining compliance with City policies and applicable federal/state regulations. Provide instructions to employees for submitting requests for FMLA or ADA to the City's TPA for processing. On a bi-weekly basis send email blast to all employees regarding instruction for submitting FMLA or ADA requests to the TPA. Provide FMLA and ADA case management support to Health Clinic Administrator and serve as back up in their absence. Monitor the TPA FMLA/ADA portal to track ongoing and new cases; review notifications of FMLA statuses and ensure communication to the employee's chain of command; respond to employee questions regarding their claim status. Monitor all ADA requests; review notifications from the TPA; coordinate review of medical documentation with Health Clinic Administrator, Benefits Administrator, and Chief Human Resources Officer; participate in the ADA interactive process with employee and appropriate management to evaluate requests for individualized disability-related accommodations; inform TPA of the City's determination regarding the accommodation request; continue to monitor any follow up needs of the employee or requests for extension. Coordinate with Chief Human Resources Officer on escalated FMLA and ADA issues as appropriate. Track FMLA and ADA usage to ensure timekeeping is compliant with approved leave. As appropriate and in coordination with the Health Clinic Administrator and the Chief Human Resources Officer provide consultation on accommodation processes and the intersections of ADA, FMLA, Worker's Compensation and other related laws and regulations. Keep complete and secured records of all FMLA and ADA documents. Document and maintain records of written and verbal communications with employees, He

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