Health Assistant - Long Term Substitute (LTS)

White Bear Lake Area Schools #624; White Bear Lake (MN); On-site; USD 25,000 - 30,000; Part time

Job summary

White Bear Lake Area Schools is seeking a Health Assistant - Long Term Substitute for elementary students. The role provides first aid, basic health care, and medication administration under the supervision of the licensed school nurse and district leadership.

The position includes maintaining health records, contributing to health plans, and performing clerical tasks in the Health Office. This assignment runs ASAP through 6/4/27 on an as-needed basis during the school week.

Qualifications

• Associates/Technical degree with coursework in LPN or RN license strongly preferred, or related field and moderate experience.
• Bachelor's degree preferred.

Responsibilities

• Provides first aid and health care to students according to district policies.
• Administers medications to students according to policies and as delegated by the licensed nurse.
• Maintains student health records and logs, and follows health care plans.
• Contacts parents/guardians per district protocols.
• Performs clerical duties in Health Office (filing, phones, email).
• Supports student immunization records and screenings.

Skills

First aid

Health care

Medication administration

Clerical tasks

Patient records

Education

Associate degree with LPN/RN coursework

Bachelor's degree preferred

Tools

MIIC

Job description

Health Assistant - Long Term Substitute (LTS) JobID: 9670

Date Posted: 10/30/2026

Salary Range:

Paid per the Clerical Agreement
Level 4 (Without License)
Level 8 (LPN)
Level 9 (RN)

Date Range: ASAP through 6/4/27

Work Week:

As needed - Monday-Friday 2:15-3:30.

Student Level: Elementary

Position Summary:

Performs intermediate skilled human support work providing first aid and care to students with health needs, maintaining health information, administering medication to students, and related work as apparent or assigned. Work is performed under the close supervision of the Licensed School Nurse, Building Principal, and Director of Special Services.

Health AssistantEssential Functions:

• Provides first aid and health care to students according to district policies, guidelines and procedures.
• Makes observations about a student's health status and makes a referral to the licensed school nurse per district guidelines or when further assessment is needed; implements health care plan/emergency care plan for each student examined if an emergency condition is present.
• Administers medications to students according to school district policies, guidelines and procedures, and as delegated by the licensed school nurse.
• Performs various screenings and tests (vision, hearing, height and weight) for students according to Minnesota Department of Health guidelines.
• Provides specialized health care procedures, as delegated by the licensed school nurse.
• Collects and maintains student immunization information according to state immunization laws.
• Maintains student visit and care logs, incident/accident reports, and medication administration; maintains student health records and emergency contact information; performs follow up tasks; maintains student clinic records.
• Monitors and documents incidents of communicable diseases, in collaboration with the licensed school nurse, and according to district policies and guidelines.
• Provides clerical services to the Health Office - filing, copying, distributing materials, answering and monitoring phones, monitoring email.
• Maintains Health Office cleanliness; ensures that adequate and proper supplies are available.
• Contacts parents/guardians according to school district protocols.
• Creates a positive relationship with the customer and ensure the interaction the customer has with the district is an efficient and satisfying experience.
• Greets visitors to the building, answers office phones, and performs other clerical duties as assigned.

Child Study Essential Functions:

• Performs intermediate administrative support work creating and maintaining accurate special education student data and files, updating and notifying parties of due process meetings, attending and recording child study meetings in accordance with state and federal law and rules, and related work as apparent or assigned.
• Maintain current and accurate student databases in district student information system and special education data system.
• Maintain a calendar/schedule of assessments, IEP meetings, pre-assessment or pre-IEP planning meetings; attend weekly child study team meetings; provide updated meeting calendar(s) to building special education lead.
• Maintain an up-to-date supply of child study and third party billing forms.
• Ensure that child study files are created, kept current, organized and transferred between buildings per District policies and procedures.
• Schedule and communicate to parents and all personnel involved in IEP meetings, assessment planning meetings and evaluation summary report meetings.
• Distribute and document permission forms for evaluations/reevaluations and proposed special education service; adjust service dates; activate IEPs is special education database. Provide up-to-date student caseload and student count information to building special education lead and special education supervisor/coordinator.
• Demonstrates excellent customer service to students, staff, parents, visitors and the general public.
• Performs other duties as assigned.

Education and/or Experience:

Associates/Technical degree with coursework in LPN or RN license strongly preferred, or related field and moderate experience working in health care or education field; word processing and data management systems, or equivalent combination of education and experience. Bachelor's degree preferred.

Special Requirements:

• Current CPR/AED/First Aid Certification
• LPN or RN License Preferred
• Blood borne Pathogen training upon hire
• Hearing and Vision Screening training (occurs after hired)
• Medication Administration training upon hire
• Training in MIIC and student information system upon hire

Essential Functions:

See Job Description attached. If viewing from a third-party website, you will need to visit our website at the below URL to view the job description and essential functions.

AN EQUAL OPPORTUNITY EMPLOYER

TheWhite Bear LakeAreaSchool Districtleading. .
minds to learning,
hearts to compassion,
lives to community service.