Headcount & Labor Planning Analyst

Pearceservices; Paso Robles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Company vehicle

Health benefits

401(k) matching

Tuition reimbursement

Job summary

Pearce Services is hiring a Headcount & Labor Planning Analyst to optimize staffing, labor costs, and asset planning across a national footprint. You will partner with Operations, Finance, Fleet, and HR to align workforce plans with forecasts and budgets.

The role emphasizes data-driven decision making and cross-functional collaboration. Ideal candidates bring 0–3 years in analytics or workforce planning, strong Excel, and experience with BI tools like Power BI, plus excellent communication

Qualifications

• Bachelor's degree required in a related business or analytics field.
• 0–3 years in workforce planning, analytics, or related roles.
• Strong Excel skills with Pivot Tables and data analysis.
• Excellent written and verbal communication; detail-oriented.

Responsibilities

• Analyze headcount across regions, markets, and teams.
• Monitor workforce capacity and forecast staffing needs.
• Collaborate with Finance, HR, Operations, and Fleet on planning.
• Develop workforce reports, dashboards, and analytics.
• Support budget and forecast alignment with labor plans.

Skills

Analytical skills

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Finance, Operations Management, Supply Chain, HR, Analytics, Economics, or related field

Tools

Power BI

Job description

At PEARCE, we've got a career for you!

Pearce is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. Pearce provides technical maintenance, repair, operations, and engineering services for uninterruptible power supply (UPS) systems, backup power generators, battery energy storage systems (BESS), critical cooling systems, and other electrical and mechanical infrastructure across end markets such as renewable energy, telecom, and data centers. Founded in 1998, Pearce has more than 4,000 employees and 28 locations across the U.S. Pearce is a wholly owned subsidiary of CBRE Group, Inc., the world’s largest commercial real estate services and investment firm. To learn more about Pearce visit http://www.pearce-services.com.

Your Impact

As the Headcount & Labor Planning Analyst, you will help ensure Pearce Services has the right workforce, equipment, and resources to support operations across its national footprint. Reporting to the Manager of Business Operations, you will analyze staffing levels, labor costs, and workforce trends while partnering with Operations, Finance, Fleet, and Human Resources to support strategic workforce planning.

Your analysis will help leaders make informed decisions about hiring, redeployment, overtime utilization, subcontractor usage, fleet requirements, and labor-related costs. You will play a key role in aligning operational staffing plans with financial forecasts while ensuring employees have the tools and resources needed to execute safely and efficiently.

Core Responsibilities

Workforce & Labor Planning

• Analyze headcount levels across regions, markets, service lines, and operational teams.
• Monitor workforce capacity and identify overstaffed or understaffed locations using operational data and business forecasts.
• Support workforce planning initiatives, including hiring plans, redeployments, reductions in force, and organizational growth.
• Maintain rolling headcount forecasts and workforce planning assumptions.
• Evaluate labor utilization and provide recommendations regarding hiring versus overtime to optimize workforce efficiency and control costs.
• Analyze subcontractor utilization and recommend opportunities to improve labor allocation.

Labor Cost & Resource Planning

• Track and analyze labor-related costs, including:
  • Direct labor
  • Overtime
  • Subcontractors
  • Travel & Entertainment (T&E)
  • Fleet expenses
  • Equipment and safety gear
• Partner with Finance to ensure labor plans align with budgets, forecasts, and operational objectives.
• Support scenario modeling to evaluate the financial and operational impact of staffing changes.
• Monitor labor cost trends and identify opportunities for operational efficiency.

Asset & Fleet Planning

• Support workforce-related asset planning, including vehicles, tools, equipment, safety gear, and IT assets.
• Coordinate with Fleet and Operations to ensure assets are available for new hires, transfers, and organizational changes.
• Identify asset shortages or timing issues that could impact operational execution.
• Assist with planning fleet and equipment requirements based on projected workforce needs.

Cross-Functional Collaboration

• Partner with Operations leaders to understand staffing requirements and workforce challenges.
• Collaborate with Finance to align labor planning with financial forecasts.
• Work closely with Human Resources on hiring plans, workforce changes, and organizational updates.
• Coordinate with Fleet to ensure labor and asset planning remain synchronized.
• Support communication of workforce planning updates across departments.

Reporting & Process Improvement

• Develop and maintain workforce planning reports, dashboards, and labor analytics.
• Perform plan-versus-actual analysis for headcount and labor costs.
• Ensure workforce data remains accurate across business systems.
• Document workforce planning processes and recommend improvements that increase efficiency and scalability.
• Support ad hoc workforce, labor, and operational analyses as requested.

Core Qualifications

Required Qualifications

• Bachelor's degree in Business Administration, Finance, Operations Management, Supply Chain, Human Resources, Analytics, Economics, or a related field.
• 0–3 years of experience in workforce planning, business analytics, operations, finance, human resources, or a related analytical role (internships included).
• Strong analytical and quantitative problem-solving skills.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, formulas, charts, and data analysis.
• Strong attention to detail with excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively across multiple business functions.

Preferred Qualifications

• Exposure to workforce planning, labor analytics, operations, field service, logistics, or maintenance organizations.
• Experience supporting budgeting, forecasting, or labor planning initiatives.
• Familiarity with ERP, HRIS, workforce management, or payroll systems.
• Experience using Power BI, Tableau, or other business intelligence tools.
• Understanding of labor cost analysis, overtime planning, or capacity planning concepts.
• Knowledge of fleet operations or resource planning is a plus.

What We Offer

Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training. To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment.

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Learn more about us at www.Pearce-Services.com!

Base Pay Range

$70,000—$90,000 USD