Head Start Grants Management Specialist- REMOTE

ICF; United States; Remote; USD 56,000 - 95,000; Full time

Job summary

ICF seeks an experienced Grants Management Specialist to support Head Start and Early Head Start grantees with fiscal grants management and compliance. The role handles grant review, tracking, closeouts, and coordination with federal staff to ensure timely and accurate deliverables.

Responsibilities include preparing FAAs and closeouts, monitoring grant documents, and resolving issues while adhering to funding timelines.

Qualifications

• Bachelor’s Degree from an accredited university or college; preference for Accounting/Business-related field.
• 2+ years of progressive professional experience.
• 2+ years’ experience with federal discretionary grants management and regulatory compliance.
• 1+ years’ experience aggregating, analyzing, charting and reporting data from multiple sources.
• 1+ years’ experience with discretionary grants administration; Head Start/Early Head Start preferred.
• 1+ years’ experience with MS Outlook, Word, Excel and PowerPoint.
• Must have a valid driver's license and pass MVR check.

Responsibilities

• Review and act on applications to fund grants 30 days before grantee refunding dates; prepare FAAs with cover letters.
• Produce and track grants through review and funding; coordinate with grantees and staff; prepare award docs in Grants Solutions.
• Monitor timeliness and accuracy of grant applications, financial reports, and fund draws.
• Correspond with grantee staff regularly and resolve issues.
• Monitor fiscal performance, required reports, wage studies, and audit findings; resolve complaints.
• Prepare grant closeouts with checklists, closing letters, and Grants Solutions processing.

Skills

Excellent communication

Analytical skills

Team player

Time management

Attention to detail

Discretion & diplomacy

Interpersonal skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

ICF seeks an experiencedGrants Management Specialistto provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and will support Federal staff with high quality grants management services. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. The Grants Specialist will be a critical thinker with outstanding attention to details and an eye towards process improvement.

Please note: This position is not currently available for immediate hire. We are proactively building a pipeline of qualified candidates in anticipation of a future staffing need. Candidates may be considered for opportunities as they become available.

Key Responsibilities

• Review and take action on applications so that they may be funded 30 days prior to a grantee’s refunding date.Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date.
• Prepare and track grants through review and funding process. Deliverables include completed grant review checklist, timely contact with grantees to resolve issues, negotiation sheets and FAAs prepared inGrants Solutionssoftware, briefing meetings with program staff and with management, leading to the awarding of annual continuation grant awards, program improvement grant awards, cost-of-living grant awards, and one-time funding awards to grantees.
• Monitor timeliness, receipt and accuracy of grant applications, financial reporting documents and financial draw downs.
• Correspond with grantee staff on a regular basis.
• Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study; resolution of audit findings and recommendations; and resolution of community/individual complaints.
• Prepare grant closeouts. Deliverables include completed closeout checklist, assurance that reports and audits have been reviewed for completeness and correctness, a closeout letter that is sent to the grantee, and a closeout award processed in theGrants Solutionssoftware system.

Basic Qualifications

• Bachelor’s Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field.
• 2+ years of progressive professional experience
• 2+ years’ experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight.
• 1+ years’ experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources.
• 1+ years knowledge and experience with the administration of discretionary grants is required; with a preference for Head Start/Early Head Start Programs.
• 1+ years’ experience with Microsoft Outlook, Word, Excel and PowerPoint.
• Must have valid driver’s license and successfully pass a Motor Vehicle Records (MVR) check.

Preferred Skills/Experience

• Experience with Grant Solutions.
• Background and training in accounting and/or financial management, including audit resolution activities.

Professional Skills

• Excellent verbal and written communication skills required.
• Strong analytical, problem-solving and decision-making capabilities.
• Strong team player, with the ability to collaborate and work closely with Regional Office staff and other partners.
• Ability to work with all levels of internal staff, as well as outside clients.
• Superior attention to detail and the ability to meet stringent deadlines.
• Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
• Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude.
• Ability to build productive business relationships.
• Excellent time management and communication skills.
• Ability to exercise good judgment, discretion, tact, and diplomacy.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share theirexpertiseand collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Work Authorization and Sponsorship

All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplacediscriminationrights or our benefit offerings which are included in the Transparency in (Benefits) CoverageAct.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$55,665.00 - $94,631.00

Nationwide Remote Office (US99)