Head Start Grants Management Specialist- REMOTE

ICF Olson; United States; Remote; USD 56,000 - 95,000; Full time

Job summary

ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt and accurate fiscal assistance to Head Start and Early Head Start grantees. The role supports Federal staff with high-quality grants management services, including preparing and tracking grants, monitoring documents, and driving process improvements.

This pipeline is proactive for future staffing needs; candidates may be considered as opportunities arise.

Qualifications

• Bachelor's Degree from an accredited university or college with preference for Accounting/Business Management or related field.
• 2+ years progressive professional experience in federal discretionary grants management or related financial management and compliance.
• 1+ years aggregating, analyzing, and reporting data from multiple sources.
• 1+ years with administration of discretionary grants; Head Start/Early Head Start exposure preferred.
• 1+ years’ experience using Microsoft Office suite.

Responsibilities

• Review applications and prepare continuation FAAs 30 days before grantee refunding date.
• Prepare grants through review and funding processes; track deliverables and closeouts.
• Monitor timeliness and accuracy of grant documents and financial reports.
• Communicate with grantees and program staff to resolve issues and prepare briefing materials.
• Coordinate grant closeouts and ensure proper reporting and auditing reviews.

Skills

Attention to detail

Strong communication

Analytical thinking

Process improvement

Grants administration

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

ICF seeks an experienced Grants Management Specialist to provide ongoing, prompt and accurate fiscal assistance to Head Start (HS) and Early Head Start (EHS) grantees and will support Federal staff with high quality grants management services. This includes preparing and tracking grants through review and funding processes, monitoring receipt and accuracy of grant documents, monitoring, evaluating and resolving grant issues, and preparing grant closeouts. The Grants Specialist will be a critical thinker with outstanding attention to details and an eye towards process improvement. This position is not currently available for immediate hire. We are proactively building a pipeline of qualified candidates in anticipation of a future staffing need. Candidates may be considered for opportunities as they become available.

Key Responsibilities

Review and take action on applications so that they may be funded 30 days prior to a grantee’s refunding date. Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date. Prepare and track grants through review and funding process. Deliverables include completed grant review checklist, timely contact with grantees to resolve issues, negotiation sheets and FAAs prepared in Grants Solutions software, briefing meetings with program staff and with management, leading to the awarding of annual continuation grant awards, program improvement grant awards, cost-of-living grant awards, and one-time funding awards to grantees. Monitor timeliness, receipt and accuracy of grant applications, financial reporting documents and financial draw downs. Correspond with grantee staff on a regular basis. Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study; resolution of audit findings and recommendations; and resolution of community/individual complaints. Prepare grant closeouts. Deliverables include completed closeout checklist, assurance that reports and audits have been reviewed for completeness and correctness, a closeout letter that is sent to the grantee, and a closeout award processed in the Grants Solutions software system.

Basic Qualifications

Bachelor's Degree from an accredited university or college, with a preference for a degree in Accounting, Business Management, or a related field. 2+ years of progressive professional experience 2+ years' experience related to federal discretionary grants management non-profit or for-profit financial management, and regulatory compliance monitoring and oversight. 1+ years' experience aggregating, analyzing, charting, graphing and reporting on and presenting data gathered from multiple sources. 1+ years knowledge and experience with the administration of discretionary grants is required; with a preference for Head Start/Early Head Start Programs. 1+ years’ experience with Microsoft Outlook, Word, Excel and PowerPoint. Must have valid driver's license and successfully pass a Motor Vehicle Records (MVR) check.

Preferred Skills/Experience

Experience with Grant Solutions. Background and training in accounting and/or financial management, including audit resolution activities.

Professional Skills

Excellent verbal and written communication skills required. Strong analytical, problem-solving and decision-making capabilities. Strong team player, with the ability to collaborate and work closely with Regional Office staff and other partners. Ability to work with all levels of internal staff, as well as outside clients. Superior attention to detail and the ability to meet stringent deadlines. Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment. Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude. Ability to build productive business relationships. Excellent time management and communication skills. Ability to exercise good judgment, discretion, tact, and diplomacy.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy. We will consider for employment qualified applicants with arrest and conviction records.

Work Authorization and Sponsorship

All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by ICF. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Reasonable Accommodations

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.Read more aboutworkplacediscriminationrights or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is: $55,665.00 - $94,631.00 Nationwide Remote Office (US99)Need help? We're here: [e-mail]

About ICF

ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting-edge engagement capabilities to help organizations solve their most complex challenges. Since 1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com.