Head Start Fiscal and Program Support Specialist

The Greater Cincinnati School Application Consortium; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Hamilton County Educational Service Center is seeking a Head Start Fiscal and Program Support Specialist to monitor fiscal processes, including purchase orders, in-kind, and inventory. The role supports licensing, professional development, and record keeping, with administrative duties for multiple administrators in a collaborative setting.

The position requires an associate degree in accounting or related field; a bachelor’s degree is preferred, along with strong organizational and

Qualifications

• Minimum associate degree in accounting or related field.
• Bachelor's degree preferred or two years of fiscal experience.
• Experience in an educational setting preferred.
• Strong organizational, communication and problem-solving skills.

Responsibilities

• Build and maintain strong relationships with customers and colleagues.
• Provide day-to-day operational support including communications and materials coordination.
• Maintain confidentiality of program, child, family and personnel information per standards.
• Proficient use of MS Word, Excel, PowerPoint, Outlook, and SharePoint.
• Create financial reports for Policy Council and Governing Board meetings.
• Collect and analyze data for transitions and reports to staff and leaders.
• Manage budgets, purchase orders, balance sheets and invoices.
• Assist with grant applications and inventory tracking as needed.

Skills

Interpersonal skills

Organizational skills

Problem solving

Collaboration

Communication

Web-based technology

Education

Associate degree in accounting or related field

Bachelor's degree preferred

Tools

Microsoft Office Suite

SharePoint

Job description

Head Start Fiscal and Program Support Specialist JobID: 44769

• Position Type: Secretarial and Office Personnel/ Secretary / Administrative Assistant

Minimum associated degree in accounting or related field. Preferred bachelor's degree or two years of experience managing fiscal duties. Experience working in educational setting preferred. Strong organizational, communication, and problem‑solving skills, with a collaborative and interpersonal approach to working with others. Proficient use of web‑based technology applications. Strong desire to serve and support colleagues.

JOB SUMMARY

Responsible for monitoring and managing fiscal processes, including but not limited to: purchase orders, in‑kind and inventory. Responsible for maintaining educational systems such as licensing compliance, professional development, and record keeping. Performs administrative support duties for multiple administrators within a collaborative work environment.

ESSENTIAL FUNCTIONS

• Build and maintain strong interpersonal relationships with customers and colleagues.
• Provide day‑to‑day operational support, including preparation of communications, coordination of materials and orders, and assistance to staff and leadership.
• Maintain strict confidentiality of all program, child, family, and personnel information in accordance with Head Start Performance Standards, applicable federal and state regulations, and agency policies. Ensure secure handling, storage, and sharing of sensitive information in all formats, including electronic systems and written documentation.
• Proficient use of all Microsoft Office applications, with demonstrated expertise with Word, Excel, PowerPoint, Outlook, and SharePoint.
• Create the required financial reports needed for Policy Council and Governing Board meetings. Collect reports from other departments to create packets for Policy Council and Governing Board.
• Collect and analyze data for the children transitioning to kindergarten through the third grade.
• Process local mileage for all Head Start and Early Head Start staff.
• Manage and maintain accurate budgets (creating purchase orders, maintaining accurate balance sheets, and submitting invoices for payment).
• Collect and analyze non‑federal match data and submit reports to the treasurer's office, the director and coordinators in a timely manner.
• Collect and update all non‑federal match amounts from current appraisal of donated space for classrooms in the appropriate spreadsheets.
• Assist with grant applications when needed.
• Assist in annually tracking agency inventory including tagging supplies and equipment.
• Assist in updating fiscal and education policies and procedures.
• Perform other duties as assigned to assist in providing services to the program.
• Support compliance efforts by collecting and analyzing employee requirements in alignment with Ohio Preschool Rules, Head Start Performance Standards, and HCESC policies.
• Must have a current driver's license, reliable transportation and willingness to perform travel between locations at supervisor request.

EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT

The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.